Job Overview: Job Duties and Responsibilities:
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Proactively manage/ plan the President's schedule, appointments, meetings, conferences, events and presentations ensuring all logistical details are managed seamlessly.
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Organize daily schedule for the President to plan out his whole week.
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Anticipate scheduling conflicts and prioritize commitments effectively.
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Serve as the primary point of contact between the President and internal/external stakeholders.
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Monitor, draft and proofread emails, reports, and other correspondence on behalf of the President.
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Prepare meeting agendas, materials, and follow-up documentation.
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Coordinate domestic and international travel bookings and all land arrangements for the President; manage travel rewards and bookings.
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Prepare detailed itineraries and ensure travel plans align with the President's schedule.
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Assist the President in various projects and trade shows.
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Provide research and analysis. Create expense reports and budget planning.
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Assist President with dietary needs etc; getting lunch, dinner, make tea and coffee.
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May require working evenings or weekends for client meetings or events to drive and accompany clients and President.
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Perform various ad hoc tasks as needed.
Qualifications and skills:
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Minimum 5-10 years of Canadian work experience as an Executive Assistant or similar role supporting C-level executives.
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Certificate or trainings in EA or administrative assistant role is an asset.
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Valid Driver's License is a must.
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Exceptional organizational and time-management skills.
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Strong written and verbal communication skills.
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Proficient in Microsoft Office Suite and calendar management tools.
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Discretion and ability to handle confidential information with sensitivity.
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Willingness to occasionally travel to various provinces within Canada.
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Experience with nutrition and health wellness will be an asset.
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Competitive salary and benefits package
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Growth opportunities within a thriving company
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A dynamic, supportive, and team-oriented work environment
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Hands-on training and professional development opportunities
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