Company Description Job Description
- Managing customer request to SGS (Receiving orders/nomination, front loading in BOSS, preparing physical file)
- Gather all needed documentation (reports, expenses, supplier invoices, timesheets, etc.) to be able to invoice files
- Process draft invoice according to applicable contract/pricelist
- Obtain proper approval to be able to release final invoice
- Manage all client requests on submitted invoices
- Perform credit when needed and get manager approval
- Prepare quotes in system when needed
- 2nd line of collection (via email and phone calls)
- Prepare all needed documentations for Month End
- Iprocurement - Input invoices and all third-party contractor invoices
- Entering payroll in the system and assists with all timecards approval.
- Make sure all payroll adjustments are done and processed
- Provides mutual back-up support to other Administrative staff as required (meals, pause and vacation relief)
Qualifications
- High school diploma (5 years) or equivalent
- Post-secondary education (College) in an Administrative field.
Experience:
- 5 years of previous working experience in an Administrative-related role is required.
- Experience with invoice would be an asset
KNOWLEDGE / SKILLS / ABILITIES
- Candidates must be proficient in using various types of computer software (Word, Excel, PowerPoint, Outlook etc.).
- Oracle applications would also be an asset.
- Proven ability to efficiently handle multiple projects in a fast-paced, highly professional environment.
- Demonstrates excellent verbal and written communication skills, EN / FR, including grammar and composition.
- Proven time management skills and strong attention to detail.
- Works well under pressure.
- Ensures full compliance with the company's Health \& Safety, Code of Integrity, and Professional Conduct policies.
Additional Information
SGS
