Job Description About Our Client The Opportunity Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate logistics for events and appointments.
- Prepare meeting agendas, minutes, and follow up on action items and deliverables.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Screen and respond to phone calls, emails, and visitors on behalf of the executive team.
- Oversee and manage planning and executing company events (e.g., Christmas party, AGM, golf tournament, trades party).
- Maintain organized legal and office filing systems (both digital and hard copy).
- Support with banking documentation and opening of new accounts.
- Reconcile executive expenses and manage expense reporting via SAP Concur.
- Handle a mix of business and personal administrative tasks with utmost confidentiality.
- Jump in to support other business areas and special projects as needed.
Qualifications:
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Minimum 5 years of experience as an Executive Assistant supporting senior leadership
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Previous experience in real estate, construction, or property management is preferred but not a necessity.
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Strong written and verbal communication skills-must be articulate and well-spoken.
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Public speaking experience an asset!
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Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
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Experience with SAP Concur for expense claim management an asset.
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Previous special event coordination/management experience is a must.
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Detail-oriented, organized, and able to manage multiple priorities with professionalism
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High degree of discretion, judgment, and initiative.
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Competitive salary.
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Comprehensive benefits package including extended health \& dental, life and disability insurance.
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Flexible spending account for additional health and wellness coverage.
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Company-matched RRSP program.
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Paid training and professional development opportunities.
Apply Today About Us
Executrade
