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As a member of this team, you will be responsible for: Accounts Receivable
- Work collaboratively with the Property Administration team to collect all rents under the lease and general invoices for all Upper Canada Mall business units
- Initiate collection procedures regarding past due rent(s) and account balances; placing phone calls, preparing statement of accounts, drafting collection and default letters in accordance with specific terms of the lease(s)
- Record daily deposits, including wire transfer payments to appropriate tenant account by using JD Edwards
- Analyze rental accounts to identify short payments, remittance of rents, and confirm with lease where it is required
- Track and oversee collection and refunds of construction and security deposits
Lease Administration
- Work collaboratively with the Property Administration team to set-up and review new and renewal leases while ensuring compliance with the lease administration policy.
- Calculate and bill additional lease costs including but not limited to percentage rent, utility invoices and construction invoices
- Ensure the accurate set up of storage license agreements are inputted into JD Edwards
- Generate manual invoices to reflect the revenue of specialty leasing tenants/vendors generated as executed documentation
- Assist with annual budget, quarterly reforecast and monthly revenue accruals
Reporting
- Prepare monthly over 90 days Accounts Receivable report for balances
- Update and discuss with Property Administration team those outstanding accounts which should be considered for bad debt provision or write off
- Review and provide explanations for monthly audit package
- Review of management reports in Oasis and JD Edwards to ensure accurate data entry
- Participate in weekly meetings to discuss outstanding accounts and action plan to settle accounts
Other
- Work on other duties and/or special projects as assigned
- Building relationships with tenants and vendors
To Succeed In This Role, You Have
- Must have a post-secondary education in a related field (i.e. Business Administration or Accounting)
- Minimum 2 years of Property Administration experience, preferably in a retail environment
- Advanced proficiency using Microsoft Office applications (i.e. Word, Excel, Outlook)
- Previous experience using JD Edwards is considered a strong asset
- Detail oriented with strong organizational skills and the ability to multitask and prioritize competing projects; must be flexible to react to changing priorities
- Strong communication and interpersonal skills, and a team player
