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Coordinate and manage multiple executive calendars, including scheduling meetings, appointments, and travel arrangements
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Arrange and prepare materials for meetings, including agendas, presentations, and necessary documentation. Ensure that meeting rooms are equipped, and logistics are arranged appropriately
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Handle all aspects of travel planning and logistics, including international travel, flight bookings, hotel accommodations, ground transportation, and visa arrangements as needed.
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Be the primary point of contact for external stakeholders and vendors, keeping communication channels professional and courteous to build strong relationships and partnerships
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Lead the planning, coordination, and execution of large events, such as recognition ceremonies, team-building activities, and company-wide celebrations. Ensure smooth logistics, exceptional guest experiences, and adherence to budget constraints
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Conduct monthly reconciliation of leaders' and department budget, ensuring accuracy and adherence to company guidelines
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Proven 5+ years of experience as an executive assistant or similar role, supporting technology executives
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Excellent organizational and time management skills, with the adaptability to prioritize tasks and meet deadlines
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Exceptional written and verbal communication skills, attention to detail, and the ability to thrive in a fast-paced environment.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software like MS Teams.
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Ability to handle confidential information with discretion and professionalism
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Passion/ interest in technology and industry trends is a plus
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Employee discounts on awesome tech from day one
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Flexible health benefits and wellness program
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TFSA and RRSP programs
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100% matched company pension plan
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Training programs to build new and transferable skills
