Description:
The Corporate Banking group is currently seeking an experienced Administrative Assistant to join our Toronto team. The ideal candidate will have strong critical thinking skills, a proactive nature, exceptional independent judgment and keen attention to detail. Duties will include preparing and submitting expense reports; coordinating travel arrangements and meetings and handling a high volume of phone calls.
Top 3 skillsets-
1) Excellent communication and organizational skills
2)Advanced technical skills with a strong attention to detail
3) Ability to solve problems independently by proactively identifying issues and leveraging various resources available
Responsibilities:
• Provides administrative support in a complex team environment to both senior and junior bankers
• Coordinates internal/external meetings and virtual/conference calls
• Handles a high volume of phone calls and interacts with senior business leaders in a professional and effective manner
• Receive and screen information and phone calls using judgment regarding sensitivity and priority
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
• Coordinates a high volume of travel arrangements and processes expense reports
• Works in partnership with other administrative professionals across departments
• Maintains understanding of firm policies and handles certain issues independently
• Responsible for participation in general administrative duties (copying, filing and archiving), ad-hoc projects, committees and or group events
• Coordinates various requests for the team such as business cards, cell phones, credit cards, computer hardware and systems access, etc.
• Perform back-up functions for other Assistants during vacation or other absences to ensure that administrative support is provided on an ongoing basis
• Other duties as assigned
Qualifications:
• 3-5 years of administrative work experience, preferably in a financial services environment
• Advanced computer skills, especially in MS Word, Excel, Outlook and Power Point
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Team player, demonstrated ability to pitch in and help teammates
• Excellent organizational, analytical and communication skills, both written and verbal
• Demonstrated dependability and sense of urgency about getting results
• Ability to effectively screen calls, correspond and greet visitors in a professional manner
• Ability to handle highly sensitive, confidential and non-routine information
• Comfortable working with people at all organizational levels
• Ability to work well in a team as well as independently
• Willing to take on additional tasks
The Corporate Banking group is currently seeking an experienced Administrative Assistant to join our Toronto team. The ideal candidate will have strong critical thinking skills, a proactive nature, exceptional independent judgment and keen attention to detail. Duties will include preparing and submitting expense reports; coordinating travel arrangements and meetings and handling a high volume of phone calls.
Responsibilities:
• Provides administrative support in a complex team environment to both senior and junior bankers
• Coordinates internal/external meetings and virtual/conference calls
• Handles a high volume of phone calls and interacts with senior business leaders in a professional and effective manner
• Receive and screen information and phone calls using judgment regarding sensitivity and priority
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
• Coordinates a high volume of travel arrangements and processes expense reports
• Works in partnership with other administrative professionals across departments
• Maintains understanding of firm policies and handles certain issues independently
• Responsible for participation in general administrative duties (copying, filing and archiving), ad-hoc projects, committees and or group events
• Coordinates various requests for the team such as business cards, cell phones, credit cards, computer hardware and systems access, etc.
• Perform back-up functions for other Assistants during vacation or other absences to ensure that administrative support is provided on an ongoing basis
• Other duties as assigned
Qualifications:
• 3-5 years of administrative work experience, preferably in a financial services environment
• Advanced computer skills, especially in MS Word, Excel, Outlook and Power Point
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Team player, demonstrated ability to pitch in and help teammates
• Excellent organizational, analytical and communication skills, both written and verbal
• Demonstrated dependability and sense of urgency about getting results
• Ability to effectively screen calls, correspond and greet visitors in a professional manner
• Ability to handle highly sensitive, confidential and non-routine information
• Comfortable working with people at all organizational levels
• Ability to work well in a team as well as independently
• Willing to take on additional tasks
