G2S2 Capital Inc. is a
Currently, we are searching for an Executive Assistant to join our Montreal Team.
Key Responsibilities
- Support the senior executives managing their agenda, mail, and other correspondences.
- Coordinate logistics for meetings, appointments, events, and ensure all necessary materials are prepared in advance.
- Schedule/reserve flights, hotels, transportation, restaurants, managing travel itineraries, and handling travel-related expenses.
- Prepare and draft reports, spreadsheets and, correspondence with minimal supervision.
- Processing and tracking expenses, preparing expense reports, and ensuring accurate reimbursement.
- Maintaining follow-up systems to ensure replies are prepared and sent out within a designated time frame
- Acting as a gatekeeper, point of contact and liaison between the executives and stakeholder
- Help track progress on ongoing initiatives and deadlines to ensure timely completion.
- Maintain accurate and organized filing systems, including sensitive and confidential information.
- Assist Sr Executive Assistant when needed and being a back-up when Sr. Executive Assistant is absent.
- Ensure all correspondence and documents are handled with discretion and in line with company policies.
- Perform any additional administrative tasks or ad-hoc duties that may arise in the Executive office.
Key Requirements
- University degree or College (CEGEP) or equivalent experience in business administration or a related field.
- At least 8 years of administrative support experience ideally in a real estate and/or finance environment.
- Experienced working with and providing administrative support to senior executives
- Exceptional organizational and time-management skills with the ability to manage multiple and competing priorities.
- Strong communication skills in French and English, both written and verbal.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Ability to work with discretion and handle confidential information.
- Attention to detail with a focus on accuracy.
- Proactive, adaptable, and able to anticipate the needs of the Executives.
- A positive attitude, strong work ethic, and the ability to work under pressure.
- Proven track record of successful team collaboration.
- Strong interpersonal skills.
- Language required: French and English
