EXECUTIVE ASSISTANT
Type: In-Office|Permanent Position|Edmonton, AB
About Our Client
Are you a polished and proactive Executive Assistant who thrives in a fast-paced, high-performing environment? We're looking for a skilled professional to support a dynamic team of four C-Suite Executives with a blend of traditional executive support and personal assistant tasks. If you're organized, articulate, and looking to join a collaborative and well-established organization, this could be the perfect fit for you!
The Opportunity
Backed by over 50 years of experience real estate development---this well-established company is known for its innovation, quality, and steady growth. The work environment is energetic, collaborative, and built on a strong sense of teamwork and shared success.
The Executive Assistant will be the go-to support for four members of the executive leadership team, ensuring both business and personal tasks are managed with discretion, precision, and professionalism.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate logistics for events and appointments.
- Prepare meeting agendas, minutes, and follow up on action items and deliverables.
- Draft, edit, and proofread correspondence, reports, and presentations.
- Screen and respond to phone calls, emails, and visitors on behalf of the executive team.
- Oversee and manage planning and executing company events (e.g., Christmas party, AGM, golf tournament, trades party).
- Maintain organized legal and office filing systems (both digital and hard copy).
- Support with banking documentation and opening of new accounts.
- Reconcile executive expenses and manage expense reporting via SAP Concur.
- Handle a mix of business and personal administrative tasks with utmost confidentiality.
- Jump in to support other business areas and special projects as needed.
Qualifications:
- Minimum 5 years of experience as an Executive Assistant supporting senior leadership.
- Previous experience in real estate, construction, or property management is preferred but not a necessity.
- Strong written and verbal communication skills---must be articulate and well-spoken.
- Public speaking experience an asset!
- Advanced Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with SAP Concur for expense claim management an asset.
- Previous special event coordination/management experience is a must.
- Detail-oriented, organized, and able to manage multiple priorities with professionalism
- High degree of discretion, judgment, and initiative.
Why Join our Client?
- Competitive salary.
- Comprehensive benefits package including extended health \& dental, life and disability insurance.
- Flexible spending account for additional health and wellness coverage.
- Company-matched RRSP program.
- Paid training and professional development opportunities.
About Us
Executrade is one of Western Canada's most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.
We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.
In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca.
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