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Provide direct support to the VP of Operations in planning, coordinating, and executing strategic and operational initiatives, serving as a trusted thought partner and key liaison across business units.
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Deliver on financial priorities by translating budget targets and strategic objectives into actionable operational plans, ensuring cross-functional teams understand their financial contributions and execution responsibilities.
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Ensure budget targets are tracked and achieved, including variance analysis, performance monitoring, and escalation of risks or gaps, with mitigation plans developed in collaboration with Finance and department leads.
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Project \& Program Management
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Manage and lead special projects across departments, including the deployment and optimization of enterprise systems such as electronic timesheets, EPM tools, and expense reporting platforms.
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Coordinate and manage key projects and initiatives, ensuring clear objectives, defined timelines, and successful outcomes that support business goals in intelligent transportation systems, smart mobility infrastructure, or tech-enabled transit solutions.
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Drive operational alignment and accountability by organizing and tracking key organizational priorities --- including Sales/Business Development goals, Engineering development milestones, and Manufacturing timelines.
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Process Improvement \& Operational Excellence
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Identify and implement process improvements to increase operational efficiency and effectiveness --- such as streamlining procurement workflows, improving reporting cycles, or optimizing resource allocation across field and back-office functions.
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Analytics, Reporting \& Research
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Conduct research and analysis on industry trends, federal and municipal regulatory changes, grant and funding opportunities, and advancements in technologies like connected vehicles, IoT, and AI to inform operational strategies.
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Prepare reports, presentations, and operational dashboards using tools like Power BI, Tableau, or Excel to track KPIs such as system performance, cost efficiency, and customer satisfaction.
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Communication \& Cross-Functional Collaboration
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Facilitate effective communication and collaboration between departments including Engineering, IT, Field Operations, Finance, and Executive Leadership.
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Support budgeting, forecasting, and cost tracking processes related to core operations, strategic initiatives, and capital projects, providing data-driven insights for resource planning and ROI analysis.
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Coordinate internal and external meetings, including leadership reviews and stakeholder forums --- preparing agendas, documenting outcomes, and ensuring follow-up on action items.
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Handle confidential and sensitive information with a high degree of discretion, particularly as it relates to financial planning, employee data, and strategic decision-making.
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Bachelor's degree in Business, Operations Management, Engineering, Finance, or a related field; MBA or relevant advanced degree is a plus.
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7 years of experience in operations, strategic project management, business planning, or related roles, preferably in a fast-paced, technology-driven or infrastructure-related environment.
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Proven experience leading cross-functional initiatives and special projects from concept to execution.
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Strong financial acumen, with experience in budgeting, forecasting, and variance analysis.
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Proficiency with project and data tools such as Excel, PowerPoint, and platforms like Power BI, Tableau, Smartsheet, or similar.
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Familiarity with enterprise systems such as EPM tools, timesheet platforms, expense management systems, and ERP software.
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Exposure to product development environments, engineering workflows, or operational scaling in complex technical organizations.
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Knowledge of public sector or infrastructure funding, grant management, or regulatory frameworks related to transportation or mobility is a bonus.
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High level of discretion and professionalism when handling sensitive or confidential information.
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Paid days off (i.e. vacation, sick days, bereavement leave)
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Health and Dental plans
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Retirement plans
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Employee and Family Assistance Program (EFAP)
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Employee referral program
