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Coordinates and initiates various activities (eForms/ePAFs, speed code change requests, one-time payments, leave requests, responsibility/acting pay, position information change forms, appointment/re-appointment requests, terminations, etc.)
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Initiates, tracks, and metrics all payroll transactions into Shared Services and ensures payroll deadline dates are met
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Troubleshoots, resolves and responds to escalated staff inquiries regarding payroll and Benefits
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Ensure all departmental hiring requests are approved by unit head prior to initiation (budget control, conflict of interest, salary scale, category of hire, scope review) and once initiated, ensure completion
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Tracks and ensure probation/trial period reviews are completed and papered in advance of end of probation/trial period, and escalate as needed in the event of non or unsatisfactory completion
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Coordinates and assists with undergraduate student work placement programs
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Assists with the coordination of faculty and Academic Teaching Staff appointments, reappointments, and promotions
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Initiates, tracks, and follows up with all unit finance transactions into Shared or Financial Services and ensures completed and fully compliant with UAPPOL
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Initiates journal vouchers for area transactions in coordination with the Finance partner
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Assists with the administration of deposits, Moneris processing, and ad hoc deposits to Financial Services
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Coordinates and processes internal and external billings for unit
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Reviews transactions and supporting documentation to ensure accuracy, policy compliance, and proper authorization
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Manages overextended trust accounts in consultation with trustholder/budget holder
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Identifies, troubleshoots, and resolves transactional issues and escalates complex matters to the Staff Service Centre or Financial Partner as needed
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Assigns building security access, such as keys or ONEcard, as appropriate and as reflective of employment and/or affiliation
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Manages key deposits, refunds, and related departmental key records database
