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Manage calendars, appointments, and personal/professional scheduling
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Prioritize and triage emails, drafting and responding on behalf of the CEO as needed
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Keep Ram (CEO) and Alice (COO) updated and organized---reminders, nudges, and prep
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Draft, edit, and manage documents, reports, SOPs, and presentations
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Monitor internal systems like office supply stock, and equipment
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Help with onboarding, offboarding, and coordinating training
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Prepare agendas, coordinate meeting logistics, and take/follow up on minutes
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Organize internal team events, TEC Canada coaching meetings, and staff celebrations
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Order catering, set up rooms, and manage logistics for special events
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Support Monday.com workshops, task assignments, and system usage
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Coordinate equipment purchases
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Support contracts, document management, and workflow creation
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Research and implement tools to improve efficiency (AI tools, presentation software)
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Assist in marketing initiatives, client gifting, and CRM data cleanup
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Coordinate charity drives and custom client appreciation gifts
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Contribute design ideas for cards, presentations, and internal branding efforts
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Assist with car rentals, repairs, lunch/dinner reservations, and other executive errands
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Help execute personal tasks and maintain a balance between work and life for the CEO
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3--5+ years as an Executive Assistant or similar high-level administrative role
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Experience managing calendars, emails, and executive-level communication
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Confidence working with senior leadership and holding them accountable
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High emotional intelligence, tact, and discretion with confidential matters
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Experience with virtual platform such as Zoom, MS Team, Google Meet
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Strong organizational skills with exceptional attention to detail
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Tech proficiency in Google Workspace and Microsoft
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Prior experience with project management software
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Proactive, resourceful, and ready to take initiative without being micromanaged
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Able to work in-person at our Scarborough office
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Passion for personal development and continuous learning
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A good sense of humor and a "no job too small" mindset
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Desire to make the CEO's life easier
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Professional English proficiency in reading, speaking and writing
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Background supporting a founder or CEO in a fast-paced, growing company OR agency work
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Experience with Monday.com, and 1Password
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Familiarity with hiring processes, HR coordination, or onboarding/offboarding
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Experience in marketing coordination, graphic design, or gifting campaigns
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$70,000 annual salary
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120 hours paid vacation (6%), no rollover (We want you to take your vacation!)
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$2,000 Health Spending Account, after 3-month waiting period (prorated)
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Company laptop and phone provided
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Work directly with the CEO \& COO, and make a real impact every single day
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Be part of a values-driven team that's serious about improvement---and fun, too
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We are trusted partners. We deliver as promised, without fail
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We do the impossible. We find a way---or make one---to get the job done
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We do it right. We complete the whole job, the right way
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We are team players. We support each other and bring out the best in our team
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We strive to be best in class. We show up with excellence, every day
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Online application + Questionnaire
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5 minute video submission
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1 hour tech interview (with live testing of knowledge from questionnaire)
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30 minute culture interview
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Final interview (in person at the Scarborough office) 1 hour
