Job Posting: Executive Assistant
Location: Thunder Bay, ON
Position Type: Contract (2 months with potential for a 4-month extension)
Pay Rate: $30 - $35 per hour
Work Model: Hybrid (Remote and In-Office)
Work Schedule: Monday to Friday, Morning Shift
Start Date: May 15th, 2025
Position Summary:
We are seeking a highly organized and detail-oriented Executive Assistant to support one of our dedicated public sector clients in Thunder Bay. This role requires strong interpersonal skills and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a pivotal link between the executive team and internal/external stakeholders, ensuring effective communication and efficient operations.
Key Responsibilities:
- Provide comprehensive administrative support, ensuring that important information is prioritized and communicated effectively.
- Act as the main point of contact for internal and external stakeholders, managing relationships and communication flows.
- Organize meetings, prepare agendas, and ensure executives are well-prepared with relevant materials.
- Maintain an organized calendar, schedule of appointments, and travel arrangements while managing competing demands.
- Assist in project management activities, conducting research, and summarizing findings for executive reviews.
- Handle sensitive correspondence and documentation with the utmost confidentiality.
- Contribute to operational tasks, including budget administration and office management.
- Support senior management teams in coordinating meetings and events, both onsite and virtually.
- Produce clear, concise written communications for various stakeholders.
Qualifications:
- College diploma or university degree, or an equivalent combination of education and experience.
- 5 to 10 years of experience supporting high-level executives in a public sector or non-profit environment.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
- Strong knowledge of administrative processes within a government or public service context.
- Excellent organizational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously.
- High-level interpersonal skills, with the capacity to build effective relationships with diverse stakeholders.
- Exceptional written and verbal communication skills are required.
- Proven ability to handle confidential information with discretion and professionalism.
- A proactive approach to problem-solving, with strong decision-making capabilities.
- Ability to work independently as well as collaboratively within a team.
How to Apply:
If you meet the above qualifications and are excited about the opportunity to contribute as an Executive Assistant, please apply for the job posting directly or submit your resume at ********@stafingo.com for immediate consideration.
Application Deadline: May 1st, 2025
Contract Start Date: May 15th, 2025
Expected hours: 37.5 per week
Ability to commute/relocate:
- Thunder Bay, ON: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- How many years of experience do you have supporting C-level executives?
- How many years have you worked in a similar role within the public sector or non-profit sector?
- Did you complete a degree from a college or university? If so, what was your field of study?
Location:
- Thunder Bay, ON (preferred)
Willingness to travel:
Work Location: Hybrid remote in Thunder Bay, ON
Application deadline: 2025-05-01
Expected start date: 2025-05-15
