Pivotal Integrated HR Solutions provided pay range
This range is provided by Pivotal Integrated HR Solutions. Your actual pay will be based on your skills and experience --- talk with your recruiter to learn more.
Base pay range
CA$24.00/hr - CA$27.00/hr
Location
Mississauga (4 days onsite, 1 day WFH)
This role will initially be on Pivotal's payroll for the first 6 months, with a seamless transfer to the client's payroll thereafter.
Are you an experienced administrative professional with exceptional organizational skills? We are looking for an Office Manager / Administrative Assistant for one of our clients in Mississauga to oversee office operations and support business functions.
Key Responsibilities
Office Management \& Administration:
- Oversee daily office operations, ensuring an organized and efficient workspace.
- Manage office supplies, monitor inventory levels, and coordinate orders as needed.
- Handle reception duties, including greeting visitors and managing correspondence.
- Organize and maintain office records, files, and confidential documents.
- Coordinate office maintenance, working with vendors and service providers for necessary repairs or upgrades.
- Assist in scheduling, meeting coordination, and travel arrangements.
Cell Phone \& Communication Plan Management:
- Manage company cell phone plans, including setting up new lines and handling changes or upgrades.
- Maintain an updated record of all company-issued devices and ensure proper documentation.
- Liaise with service providers to negotiate contracts, resolve issues, and ensure cost-effective solutions.
- Serve as the primary point of contact for office vendors and service providers.
- Track office administration expenses and provide budget reports.
- Review and process invoices, ensuring timely payments and accurate records.
- Draft, edit, and format business letters, memos, and reports.
- Maintain accurate documentation and filing of important office records.
- Assist in preparing presentations, reports, and meeting minutes.
Qualifications
Experience: 3 years in an administrative role (office management, executive support, or admin coordination).
Industry Background: Must have prior experience in administration-focused roles.
