Court Administration Clerk (Permanent Part-time)

City of Barrie • Barrie, Ontario, Canada • 20h ago

Job Description Court Administration Clerk (Permanent Part-time) Location Barrie, ON : Posting Number: PN -25-13 Job Type: Permanent Part-time, Non-Union Salary Range: $32.39 to $38.79 per hour Location: Barrie, ON - Onsite (see below for more details) Posted: Friday , April 25, 2025 Application Deadline: Friday, May 9, 2025 at 11:59 pm The Opportunity The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement). Under the general guidance and direction of the Court Services Supervisor, the Court Administration Clerk (PT) position is responsible to ensure processes regarding the administration of Provincial Offences Courts are properly followed, legislated time frames are strictly adhered to and the integrity of the Ontario Court of Justice system is maintained. The position is responsible for the accurate processing and keying of charging documents in the Provincial Computer System (ICON) and trials are set within reasonable time frames by following a master court plan. The CAC position also provides a high degree of customer service to members of the general public, enforcement agencies and members of the Law Society of Upper Canada, as well as processing fine payments and ensuring court records are updated accurately. The position is also responsible to aid the Appeal Court in the appeal process for matters tried within the Provincial Offences Court. Overall, this position plays an integral role in supporting the administration of Provincial Offences Court processes and ensuring that the integrity of the Ontario Court of Justice system is maintained. Our Culture and Qualifications of the Job Corporate Culture: Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community. Equally important to what we do is how we do it - your actions reflect our core accountabilities of Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation, and Service Excellence, which define how we work together to succeed. Education(degree/diploma/certifications)

One (1) year College Certificate in Court Support Services or related discipline or successful completion of one (1) year of a College Diploma in Office Administration-Legal, Law Clerk or related discipline

Education Equivalency Policy

Position Equivalency Code: B

Experience

Two (2) years of cumulative part-time or one (1) year of full-time experience performing duties related to the above mentioned major responsibilities in a customer service and/or office environment
Demonstrated customer service and cash handling experience

Knowledge/Skill/Ability

General knowledge of the following acts:
Provincial Offences Act
Highway Traffic Act
Commissioners for Taking Affidavits Act
Courts of Justice Act
Demonstrated ability to:
operate various office equipment such as a telephone, printer, photocopier, scanner, adding machine, debit/credit machine, and point of sale terminal
maintain a high standard of public relations at all times
perform in a manner which is consistent with corporate goals, vision, mission, and values
exercise discretion and judgment when handling confidential, sensitive, and/or controversial information
maintain confidentiality and ensure the security of private information in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the applicable Memorandum of Understanding (MOU)
work effectively in a team environment as well as independently
Intermediate customer service, organizational, interpersonal, and oral and written communication skills
Accurate keyboarding speed of 40 wpm
Intermediate computer literacy utilizing Microsoft Office Suite (Word, Excel, and Outlook)

Conditions of Employment

Satisfactory Criminal Record Check*
Please note that this is a requirement for any new employees to the City of Barrie in accordance with the Police Record Check Procedure. Existing employees who have met this criteria will be exempt from this requirement.

Other Important Information

Location: Hours: Wage: