Date Posted: 04/30/2025
Req ID: 42742
Faculty/Division: Vice-Provost, Students
Department: Student Life: Chief Administrative Officer
Campus: St. George (Downtown Toronto)
Position Number: 00057465
Description:
About us:
Student Life connects life to learning. We believe every student should have the opportunity to actively participate in university life, and to find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, making sure every student can build experiences that set them up for a lifetime of success.
The Office of the CAO (O-CAO) supports Student Life, and its units, to ensure that staff have the necessary tools and resources to effectively deliver programs, services, and resources. Student Life portfolios include, Student Experience, Student Life Programs & Services, Health & Wellness, and the Centre for International Experience. Student Experience also provides institutional support and leadership on large-scale assessment and projects that enrich the student experience.
Your opportunity:
Under the general direction of the Office of the CAO management team, the incumbent is responsible for providing operational support to the division on all matters of finance and payroll inquiries. The incumbent works closely with Business Officers, unit head managers, the O-CAO Manager, the O-CAO Assistant Director, and the CAO to ensure business transactions comply with accounting principles of the University’s financial and purchasing guidelines as well as the Division’s funding rules.
The incumbent works with a high degree of accuracy and ensures the bi-weekly and monthly payroll deadlines are met, and all payments to individuals are made in compliance with the University of Toronto’s payroll policies and the Canadian Revenue Agency (CRA) policies and guidelines. The incumbent ensures all payable transactions are processed according to the University Guide to Financial Management.
Your responsibilities will include:
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Processing payroll and accounts receivable/payable according to the University Guide to Financial Management
- Entering salary and/or personnel information in HRIS
- Troubleshooting and resolving payroll discrepancies
- Verifying that supporting documentation is attached to financial records before processing in FIS
- Preparing budget variance reports
- Generating standard financial reports
- Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
Essential Qualifications:
- Advanced College Diploma (3 years) in Business/Accounting or acceptable combination of equivalent experience. Bachelor's Degree preferred.
- Minimum three (3) years of recent and relevant experience processing financial and payroll transactions.
- Experience dealing with a large volume of transactions, customer service, and responding to inquiries in a professional manner.
- Prior experience applying organizational guidelines and procedures to financial activities.
- Experience in monitoring expenditures at a unit/departmental level, tracking, reconciling, and reporting on spending, recording detailed transactions on multiple accounts, including payroll and personnel information.
- Ability to prioritize and complete many competing demands in order to meet strict deadlines with keen attention to detail.
- Advanced skills with MS Office, including Excel and Word.
- Strong skills with SAP-based systems, including FIS and HRIS, or equivalent organizational systems.
- Must be highly service-oriented and possess strong interpersonal skills, and ability to work well in a team environment.
- Excellent written and oral communications skills with the ability to explain financial concepts to a variety of contacts.
- Excellent interpersonal skills with a superior customer service orientation and ability to deal tactfully, personably and effectively with staff, students, and all other stakeholders.
- Excellent organizational skills to maintain accurate records.
- Excellent time management skills.
- Demonstrated ability to identify and correct financial discrepancies.
- Demonstrated initiative, tact and good judgment as well as confidentiality.
Assets (Nonessential):
- Experience with University policies and procedures.
- Familiarity with the complex Division of Student Life.
To be successful in this role you will be:
- Multi-tasker
- Organized
- Problem solver
- Resourceful
- Tactful
- Team player
Note: Regular daytime schedule. Possible overtime on weekdays.
Closing Date: 05/09/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time; Regular daytime schedule. Possible overtime on weekdays.
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Fiona Chan
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
