Conflicts & Records Specialist

Impact Recruitment • Toronto, Ontario, Canada • 10h ago

About the Opportunity

About the Position

Key Responsibilities

Conduct conflict searches to identify potential legal and business conflicts for new business intake and incoming legal professionals.
Collaborate with Risk Management to resolve conflicts and other risk-related issues associated with new business intake.
Assist legal professionals and assistants with the new business intake process.
Review matter openings to ensure compliance with firm policies and Know Your Client (KYC) requirements, following up as necessary.
Process matter closings and maintain accurate client and matter records.
Generate various ad-hoc reports, such as client/matter reports, related party listings, and physical file reports.
Support the audit inquiry process.
Assist with records management, including file delivery to and retrieval from off-site storage and participation in records destruction initiatives.
Provide after-hours support for urgent conflict search requests on a rotating basis.
Contribute to department projects and initiatives as needed.

The Requirements

Post-secondary education in a business-related field or equivalent experience.
Minimum of 3 years of relevant experience, preferably in a professional services environment. Experience in conflict searching, business intake, and records management is a plus.
Familiarity with business intake, conflicts, records management, and ethical wall software (e.g., CorpIntake, 3E, Intapp Walls) is an asset.
Exceptional client service skills, with a proactive approach to completing tasks and resolving issues.
Strong analytical, problem-solving, and attention-to-detail skills.
Excellent time management skills, with the ability to prioritize tasks and meet deadlines independently.
Outstanding verbal and written communication skills, with the ability to interact effectively at all levels of the organization.
Strong interpersonal skills and the ability to work both independently and as part of a team.
Ability to exercise sound judgment and handle confidential information with discretion.

Compensation

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