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Partner with the Director to pro-actively plan, prioritize, and manage programs and initiatives
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Pro-actively prioritize and organize tasks for the director by keeping track of deadlines and following-up on items with the management team, finding opportunities to delegate work to the management team as appropriate
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In partnership with the Director, keep a pulse on our team health and needs, work closely with the leadership team to make suggestions and plan effective meetings for the team
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Organize and prepare complex and confidential reports upon request
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Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
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Support the director and managers by performing administrative responsibilities including maintaining calendars, managing appointments, meetings, and team events
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Review, analyze, delegate, and respond to a variety of inquiries from internal and external sources by leveraging established networks and relationships across the organization
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Review and manage departmental budgets and invoices
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Initiate purchase requisitions and invoice payments
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Rotate through a variety of tasks and responsibilities
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Display a high degree of integrity and professionalism when handling confidential files and information
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Organize and prioritize with excellent time management skills
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Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
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Use discretion, handle confidential and sensitive information, and resolve conflicts
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Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the director
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Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
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Strong interpersonal skills
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Synthesize information to summarize main points
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Adapt, be flexible and learn quickly
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Proficiency with technology and in Microsoft applications
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Completion of Grade 12 and some post-secondary education is an asset
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A minimum of 3 years of related experience supporting senior management and/or director level operations
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Strong working knowledge of Microsoft Office products including SharePoint, Word, Excel, and Teams
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Consent to a criminal record check
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Confirm you're legally entitled to work in Canada
