Salary
Summary
The new St. Paul's Hospital on the Jim Pattison Medical Campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families and our communities. From hospital care to primary and community health solutions, the new St. Paul's Hospital and health campus will continue to lead innovations in care, research and teaching.We are seeking a Project Support Coordinator to support the Transition Team's Project Managers, Consultants and Leadership throughout the transition and activation planning phases of the NSPH Project. This role is with the Transition Team -- NSPH Redevelopment Project , a dedicated team that is supporting clinical and operational programs/services with the planning associated with Operational Readiness, Hospital Activation (which includes the clinical commissioning of the space and the orientation \& training of staff) and Transfer activities required to be ready for the relocation to the New St. Paul's hospital in 2027.What You'll Do:
- Partner with members of the Transition Team and other parties of vested interest to lead management of administration processes related to the project, including: coordinating meetings, reviewing and updating documents, tracking issues, and ensuring documentation, logs and workflows related to the project are up to date
- Support operational readiness, activation planning, and transfer phases of the project
- As the project progresses, coordinating our activation centre by developing guidelines, manuals and supporting early activators in our transition, delivery and long-term sustainment of the NSPH project
What You Bring:
- A Bachelor's Degree, as well as recent and related project coordination or business analyst experience
- Excellent written and verbal communication skills
- Experience with project management tools
- Experience with redevelopment or healthcare projects would be an asset
The successful candidate will be expected to divide their working time both in office and remotely from home. As the NSPH Project progresses, regular on-site presence will be required. Deadline to Apply: Wednesday, May 7th at 3:00 PM PST To learn more about the NSPH Project, check us out here.
What You Bring
Education: Recognized Bachelor's Degree in Business or Project Management supplemented with three (3) to five (5) years' recent related project management experience with facilities projects within a large, complex organization, or an equivalent combination of education, training and experience. Skills and Abilities:
- Ability to implement, and demonstrated knowledge of, project management, process coordination, and quality improvement skills.
- Ability to conduct detailed research (such as literature and best practice initiatives) and to analyse findings.
- Ability to plan, multi-task, organize, problem-solve and prioritize work.
- Ability to communicate effectively both verbally and in writing.
- Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
- Ability to work independently using initiative and judgment.
- Ability to type proficiently.
- Ability to effectively use a variety of computerized software, databases and systems (such as Microsoft Office 2000 (Word, Excel, PowerPoint, Access), Reference Manager and Internet Explorer.)
- Physical ability to carry out the duties of the position.
What We Offer
- A competitive salary: The salary range for this position is $31.80 - $39.74 per hour, depending on experience.
- Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
- State-of-the-art facilities: The new St. Paul's Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families, and our communities. From hospital care to primary and community health solutions, the new St. Paul's Hospital and health campus will continue to lead innovations in care, research, and teaching. The new St. Paul's Hospital is expected to open in 2027.
- Inclusive culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.
- Hybrid work opportunity.
- Meaningful impact: Your dedication and expertise will directly impact the lives of of our patients and residents.
- A comprehensive health benefits package including dental, vision, and life insurance as well as pension.
Your Day to Day:
- Provides administrative and clerical support for highly sensitive, confidential matters, and documents, monitors, and helps coordinate the work of the teams and the execution of the varied SPH Redevelopment projects from initial planning and design stages through to implementation and completion. Ensures two-way information flow and that project work of the various teams is on track, adheres to project protocols, is completed within the required timelines, and is inkeeping with organizational and SPH Redevelopment policies, procedures and direction. Ensures issues are reviewed, resolved, or escalated to the appropriate level to meet project delivery user requirements and project timelines.
- Maintains an understanding of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Provides support to relevant staff on developing project actions and monitoring deliverables.
- Provides project and contract administration support and coordination in the development and operational implementation of assigned projects and initiatives. Coordinates documentation for key activities, tracks and documents project status, risks and issues management and related issues.
- Performs related administrative and clerical related duties as required.
- Provides ongoing, frequent, clear and concise reports to project teams and SPH Redevelopment leadership on progress updates, issues, challenges, and opportunities. Presents project updates to internal stakeholder groups, external agencies, organizations, and other stakeholders. Ensures issues are resolved or escalated to appropriate level(s) so that project budget, schedule, deliverables, and user requirements are met.
- Researches, identifies, collects, and analyses relevant data/information relating to current projects, maintains confidentiality and provides input and recommendations to project team for development, implementation, analysis, dissemination of findings and policy/practice implications.
- Through a variety of mediums, assists with and ensures the dissemination of information and knowledge related to projects and key initiatives for the Redevelopment Projects overall.
- Actively supports the management and facilitation of time-limited projects and programs to support and help identify best strategies and activities for team members and other stakeholders, including helping identify appropriate staff. Assists the teams in accessing and utilizing appropriate project management tools and resources .
- Provides feedback and input to the designated supervisor in establishing and preparing standards, procedures and instructions that contribute to the effectiveness of the project(s). Acts as a liaison between project/planning teams and program leads to ensure that standards and policies are in place and developed in accordance with the needs of other departments and the end users. Liaises with appropriate stakeholders to ensure coordination of information is maintained.
- In collaboration with the relevant Project Manager(s) and/or Director(s), coordinates the implementation and communication of approved recommendations, processes, standards, resulting from previous projects, research, best practice, and policy reviews.
- Coordinates and arranges project team meetings as required in consideration of urgency and nature of the subject matter. In consultation with the project team(s) prepares documents including presentation, spreadsheets, correspondence, meeting minutes and reports in an accurate and timely manner. Develops and maintains spreadsheet and database software to record, analyse, and display data. Utilizes business diagram software to prepare flow charts, project plans, organizational charts and other material.
- Ensures the project Master Schedule is kept up to date and clearly incorporates progress relative to all identified tasks. Ensures team members such as contractors/consultants/others maintain schedules and integrates that information into the Master Schedule. Prepares monthly schedule updates for reporting to various committees as required. Updates any changes to the critical path and communicates updates to the designated supervisor.
- Functions as the point of contact and liaison with the designated supervisor to receive and convey information related to the project(s) as assigned. Drafts and coordinates ongoing communications between project team(s) and stakeholders.
- Updates and maintains filing / tracking systems (both electronic and hard copy) to ensure access and timely retrieval of information..
- Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the project lead and sponsor.
- Liaises with Finance department to ensure project consultant invoices are tabulated against project budgets and co-related to the master schedule progress reports. Processes payment requests and invoices for expenditures. Collects and deposits funds and maintains banking records and reports as needed.
- Coordinates, schedules and prioritizes appointments and meetings in collaboration with the designated supervisor and/or project team members. Invites and confirms attendance of guests, assists with room bookings and set up, arranges for necessary equipment, supplies and catering. Determines requirements and ensures all necessary support documentation is available and arrangements are completed. Prepares and distributes agendas, attends and records meeting notes. Monitors task list and follows up on action items as required.
- Ensures alignment of the project teams with external consultants and with the processes and standards of the Integrated Project Processes.
- Performs other related duties as assigned.
Who We Are:
Providence Health Care is one of the largest faith-based health care organizations in Canada. For the people at Providence, living our Mission, Vision and Values means providing British Columbians with compassionate, socially just, exceptional and innovative care every day.
From our humble roots 129 years ago, Providence has grown into globally renowned research, teaching, and care organization. As individuals within a mission-driven organization, we choose to be part of Providence Health Care because we value the organization's long commitment to social justice and compassionate care, and its commitment to the process of Truth and Reconciliation with Indigenous Peoples.
We acknowledge that Providence Health Care and the new St. Paul's Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
