About Vancity
Vancity is a member-owned credit union built on the principles of inclusion and social justice. A relentless commitment to their values has helped them challenge the status quo and break down barriers since day one in 1946. They have bold commitments to make Vancity net-zero by 2040 across all mortgages and loans and are pursuing strategies on Indigenous banking and to improve the financial resilience of their members.
Vancity is the largest private sector Living Wage Employer in Canada and has been consistently recognized as one of the Top Employers in Canada. If you're interested in joining their team of 2,700 diverse individuals and accessing competitive rewards and benefits, all while knowing you are part of a greater movement, then apply today!
About the workplace
This is a permanent, full-time role that will enjoy hybrid working arrangements which can be fulfilled primarily from the Vancity head office location and your Lower Mainland based home office. This role will require you to work in-office at least once a week.
As a Talent Acquisition Coordinator, you will partner with Talent Acquisition team to support our hiring managers recruitment needs. You will proactively anticipate, plan and manage all administrative requirements that deliver the complete recruitment cycle and support hiring managers and candidates through the recruitment journey. You are the subject matter expert with our recruitment systems and collaborate with the team to proactively understand existing and future hiring needs, to deliver the right talent at the right time.
A typical day would involve:
- Partnering with the Talent Acquisition Specialists to support all administrative functions of the recruitment cycle, including job postings, offer letters, background checks and new hire paperwork.
- Being the first point of contact for leaders and maintains the hiring requests ticket portal to ensure all accurate and relevant information is collected to fulfill hiring requests.
- Being a partner to the FP\&A, People Services and HR Consultant teams for accurate and smooth transition of paperwork for new hires and internal moves.
- Developing and maintaining comprehensive knowledge of recruitment, employment, collective agreements, HRSC, compensation, benefits, pay administration, and other related organizational policies, practices, procedures, and/or regulations.
- Managing and educating others on how to effectively use the Applicant Tracking System and HRIS system.
- Managing centralized candidate, recruitment documentation.
- Keeping all recruitment related documentation including policies, procedures, templates and best practices training materials up to date and accurate for recruitment team.
- Proactively looking for ways to support all teams to plan for recruitment needs, including business leaders, workforce planning teams and HR Consultants.
- Leading high volume administrative support for large recruitment projects, to ensure timely hiring.
- Producing and updating marketable job postings to attract the right talent for the roles.
- Creating exceptional internal and external candidate experience and support candidates through the recruitment process.
- Proactively anticipates problems and concerns, and provide well thought-out solutions and recommendations, independently or collaboratively as required.
- Appropriately escalating concerns to the Manager, Talent Acquisition as required.
- Provides recommendations to optimize tools, systems to enable the efficiency and effectiveness of talent acquisition.
- Resolves problems and provides direction to managers on recruitment related matters concerning internal and external candidates, including recruitment administrative steps and overall interpretation of related policies \& procedures
- Completing accurate and timely delivery of metrics reporting when required by the business and E\&P leaders.
You have:
- Three to five years of recent work experience in an in-house talent acquisition and/or HR administrative role.
- Diploma or Bachelor's degree in business, marketing or human resources.
- Strong administrative and customer service skills.
- Proven ability to manage multiple high-volume, high-profile administrative projects at the same time.
- Proven ability to create relationships to support team members and leaders about candidates.
- Excellent organizational skills and ability to manage competing priorities.
- Strong written and accuracy skills which include effective communication skills.
- Strong proficiency with recruitment, HR and Windows systems
- Positive self-awareness and openness to learn.
- Ability to thrive in a collaborative environment
You are:
- An excellent communicator- you use your interpersonal, written, and verbal communication skills to facilitate project deliverables, convey and address ideas, challenges, and opportunities across several functions, teams, and departments, internally and externally. You love to collaborate, consult, and be resourceful.
- Attuned to micro details while seeing the big picture - You understand the big picture objective and able to dive deep into data and details to ensure quality and accuracy of deliverables are met.
- Curious \& innovative - You enjoy staying up to date on industry trends, exploring insights behind major headlines, and are future focused.
- Results-oriented - You are a self-starter and resourceful in overcoming obstacles. You have a demonstrated ability to uncover insights, generate appropriate solutions, and advance your deliverables on time, on budget, with attention to quality of outcomes.
We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.
The budgeted salary for this role is around $63,540 annually. Base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements.
Posting Deadline: Posted until Filled
A career at Vancity is more than just a job, you're joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:
We offer:
- We are the largest private-sector Living Wage Employer in Canada and have been consistently recognized as one of the Top Employers in Canada.
- Our permanent employees qualify for attractive benefit packages that can be customized and changed each year to meet their evolving needs.
- New employees receive between three to four weeks of vacation allowance per calendar year, and the number of vacation days grows
- In addition to the 10 statutory holidays in British Columbia, Vancity provides an additional three statutory holidays. We offer care days for periods of short-term personal illness or emergency family illness.
- We have flex credits for our health care \& dental benefits offer three levels of coverage for you to select from. These benefits will also be effective immediately based on your hire date.
- We understand that retirement means different things to different people and at Vancity we will offer you a Defined benefits pension plan that pays you a retirement income for life.
At Vancity we're committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversityin our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.
We are committed to providing an inclusive and accessible recruitment experience for all candidates. If you require any accommodations at any stage of the recruitment process, please reach out to our Talent Acquisition team at recruitment@vancity.com for confidential support. In-person assistance is also available. We will collaborate with you to ensure your needs are met promptly and effectively.
