Job Description: Who We Are SUMMARY KEY DUTIES \& RESPONSIBILITIES
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Inputs project information into databases and completes project set up process
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Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
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Monitors project progress and timelines and prepares status reports to assist with timely project delivery.
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Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
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Executes the purchase order process.
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Reconciles purchase orders to invoices to ensure accuracy.
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Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
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Reviews and communicates risks to Project Managers.
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Executes project close out requirements.
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Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
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Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
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Reviews and reconciles actual project expenses against cost estimates.
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Other duties as assigned.
KNOWLEDGE AND SKILLS
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Community college diploma
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1 to 3 years of project administration or administrative work experience
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Strong administrative and organizational skills
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Ability to provide project administration support
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Ability to maintain accurate data
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Strong attention to detail and data accuracy
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Ability to extract and compile data into reports
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Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
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Computer proficiency in MS Office applications in particular - MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications
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Demonstrates an interest in pursuing Project Management Institute Accreditation
BGIS
