Job Description Remarkable people, trusted by clients to design and advance the world.
The Role Senior Project Administrator
Our Clients and Projects Designing the future. Transforming the world.
What We Can Offer
- Meaningful and interesting projects delivered to industry leaders across power delivery and energy infrastructure sectors
- Flexible remote working arrangements that balance client, team, and individual needs
- Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market. Salary range for this position is CAD 70,000 - 80,000 per year.
- Flexible benefits package that can be adapted to suit your lifestyle
- Commitment to continued professional development through development plans tailored to individual needs and interests
- Global connections with leading industry experts around the world who are shaping the standards of our profession
Responsibilities Typical responsibilities
- Drive administrative functions across allocated projects
- Administer the Project SharePoint sites and drive communication on project sites consistently across all allocated projects.
- Administer project PMP SharePoint sites consistently in collaboration with the corporate quality teams, including the implementation of Project specific PIFs into the Project PMP and PIF register, and maintaining PIF/PMP communications with the project team
- Administer the Project PAA process and ensure it is consistently followed across all projects.
- Support Project controls with the maintenance and customer signoff of Project PAF registers.
- Maintain, on SharePoint, Project team (Wood and Client) organization charts and communications contact and distribution lists.
- Administer Project onboarding to all new Project team members and maintain onboarding training records for corporate and project onboarding.
- Provide formatting and technical writing services
- Issue important project meeting minutes and add all actions from meetings to project action logs.
- Provide support to PM/EM/PE with follow-up activities on action logs for the Project.
- Manage the SharePoint overtime request process consistently across all Projects.
- Manage timely vendor invoice processing for all group venue and meal service activities
- Venue coordination of facilities and services for onsite and offsite group functions
- Travel administration, including liaising with corporate travel agencies to coordinate all travel bookings, in alignment with corporate and Project travel policies.
- Liaise with Office services and HSSE teams as required to support the office and meeting room facility requirements of the project teams.
Qualifications What makes you remarkable?
Expected
- Minimum of 10 years project administrative or document management experience in an engineering/construction environment
- Graduate of an Administration Assistant, Library Technology, Records Management, or Information Management program would be an asset
- Proficiency with Microsoft Suite programs including Word, Excel, PowerPoint, Teams, SharePoint and Outlook
- Self-starter and able to work independently to focus on details, complete tasks and meet deadlines
- Excellent interpersonal skills, organizational skills, ability to multi-task and adapt to constant interruptions
- Ability to correspond and interact with others in a courteous and professional manner.
- Excellent written and verbal communication skills
- Ability to work efficiently in a professional manner with both internal and external clients
- Authorization to work lawfully in Canada without sponsorship from Wood is required
Desirable
- Knowledge of project services reporting and document types would be an asset
- Experience working with Public Utilities will be an asset
About Us
Diversity Statement
