Legal Assistant (Real Property and Planning / Commercial Real Estate)
Join to apply for the Legal Assistant (Real Property and Planning / Commercial Real Estate) role at McCarthy Tétrault
Legal Assistant (Real Property and Planning / Commercial Real Estate)
1 week ago Be among the first 25 applicants
Join to apply for the Legal Assistant (Real Property and Planning / Commercial Real Estate) role at McCarthy Tétrault
Job Description
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism. We embrace inclusion in all its forms and provide tools and opportunities for our people to develop to their full potential.
This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Legal Assistant (Real Property and Planning / Commercial Real Estate), you will be:
- Preparing, editing, formatting, printing, scanning, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, and other printed material through dictation, copy typing, or other instructions, in accordance with the requirements set by the practice group.
- Coordinating and dispersing tasks to resource groups such as Document Specialists, Administrative Clerks, Billing Assistants, ensuring timely completion.
- Proofreading documents for formatting, spelling, grammar, and clarity.
File and Time Management
- Managing files: opening, maintaining, and organizing paper/electronic files for easy reference.
- Collaborating with Records Management and Administrative Clerks to create and maintain client files.
- Updating calendars for lawyers, including meetings, appointments, and deadlines.
Lawyer / Client Support
- Coordinating lawyer travel arrangements, preparing itineraries and expense reports.
- Updating client contact information.
- Scheduling client meetings, booking rooms, and arranging catering or A/V equipment.
Mail, Fax, and Phone Reception Functions
- Handling incoming/outgoing mail and faxes, arranging courier services.
- Screening and directing calls, responding to inquiries, taking messages.
Financial and Administrative Functions
- Coordinating new client and matter openings (KYC).
- Collaborating with various functional teams.
- Providing backup support and working proactively within the team.
Other
- Participating in education opportunities to maintain and update skills.
- Performing additional duties as assigned.
Ideal Candidate Qualifications:
- Legal Assistant diploma or related certification.
- Minimum 3 years' experience, preferably in a professional services environment.
- Knowledge of legal terminology.
- Strong attention to detail, word processing, proofreading, and editing skills.
- Ability to work quickly and accurately under pressure.
- Excellent organizational and multitasking skills.
- Discretion and confidentiality.
- Flexibility to work occasional overtime.
Benefits and Culture:
- Day-one benefits including insurance, wellness, and technology reimbursements.
- Competitive pay, overtime, and generous time off.
- Opportunities for professional growth, feedback, and development.
- Community involvement and commitment to diversity and inclusion.
Application Process:
- External candidates: apply online.
- Internal candidates: apply via internal portal on Espresso.
We thank all applicants; only selected candidates will be contacted. McCarthy Tétrault is an equal opportunity employer committed to accessibility and inclusion. Please notify us of any accommodations needed during the recruitment process.
