Who We Are
Position Overview
Responsibilities
- Reconciled Tenant accounts and prepare statement of accounts and correspondence to each tenant;
- Oversee the collections of accounts receivables as per company objective standards by ensuring the timely collection of all rents, input into the system and deposit in the bank;
- Review A/R and call tenants for outstanding arrears;
- Resolve tenant inquiries regarding their billings;
- Review charge back billings for accuracy and distribute to Tenants;
- Ensure tenant billings and year-end adjustments are correct and as per lease agreement;
- Prepare and distribute year end recoveries to all tenants;
- Issue default and / or demand notices to tenants for non-payment of rent;
- Review and approve lease summaries;
- Prepare lease assignment documentation;
- Issue and review open purchase orders;
- Collect and record monthly sales figures for tenants reporting;
- Assist in the preparation of annual budgets and related documents;
- Analyze financial statements on a monthly basis;
- Provide oversight of property administration team including coaching, support and review of work produced;
- Complete property inspections, including site visits within the city when required;
- Meet with inspectors and / or site maintenance contractors as required;
- Schedule and complete walkthrough of vacant premises following tenant vacancy;
- Review analysis of utility accounts, monthly reading and prepare timely billings to metered tenants;
- Set up tender packages for contractor selection;
- Prepare and update reports as it relates to new tenants, accounts receivable, accounts payable, sales, occupancy, etc.;
- Inform manager of any Property, Tenant or A/R issues;
- Ensure that RioCan's Health and Safety policies are routinely assessed at the property level;
- Other duties / projects as required.
Qualifications
- College Diploma or Certificate in Business Administration;
- 5 years of experience in property management;
- Exceptional written and verbal communication skills;
- Experience using Yardi is an asset;
- Proficient in Word, Excel and Outlook;
- Proven problem-solving skills;
- Previous experience managing people.
Why join RioCan?
Work / Life Balance
Professional Growth and Development
Extensive Health and Benefits Program
Comprehensive Retirement Program
Additional Perks and Benefits
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