Company Description Job Description Main Responsibilities:
- Schedule team meetings and AI team events, take minutes during various meetings, and manage follow-up actions.
- Provide support to the AI management team.
- Manage external support requests.
- Manage contracts/work statements from suppliers for other learning activities as well as consultation meetings and training programs.
- Open and close purchase orders.
- Liaise with the Finance team to initiate supplier payments.
- Support the process related to the evaluation of health education activities.
- Track invoices and payments; monitor the purchase orders.
- Identify opportunities to streamline administrative processes and enhance efficiency through the use of digital or automation tools.
Qualifications Requirements:
- College level degree in administration or equivalent. Bachelor an asset.
- Minimum of 5 years in a similar role
- Strong communicator in French and English, oral and written. Must be at advanced level in both languages.
- Advanced proficiency with Microsoft office suite (Word, Excel, Power Point)
- Knowledge of virtual collaboration tools to facilitate effective collaboration and coordination
- Basic Graphic Design Skills an asset
- Experience with SAP an asset
- Experience with Sharepoint an asset
- Experience in Pharma industry is a strong asset.
Knowledge and Skills:
- Must be a great collaborator and be comfortable working in a matrix environment.
- Detail Oriented, well organized, good sense of priorities, autonomous, adaptable and resilient.
- Demonstrate the ability to adapt to and perform in a fast-growing and constantly-evolving matrix business environment.
- Consistently display a positive attitude and be motivated and involved, and self-reliant and resourceful.
- Quickly and efficiently navigate with the systems and learn new systems and software programs, if necessary.
- Demonstrate competency in using digital tools and technology to facilitate administrative tasks and communications.
Additional Information
AbbVie
