Toronto 5 + YearsOur client, a not for profit health and benefits company is looking to add an Operations Law Clerk to their team. THE ROLE IN A NUTSHELLThe Operations Law Clerk - Legal, Privacy and Compliance supports two functional areas within the broader Legal, Board Affairs, Privacy and Compliance department with day-to-day activities and ongoing projects designed to improve our performance and enhance efficiency. This role contributes to the department's commitment to a "Better
Way" to deliver services that benefits key stakeholders and the company as a whole. THIS ROLE WILL BE RESPONSIBLE FORMaintaining corporate records and the corporate entity database
Preparing and filing corporate returns
Performing various corporate searches and corporate on-line registrations
Liaising with internal and external legal counsel and other internal groups as required
Support with processing, monitoring and tracking invoices from external counsel for budgeting, forecasting and workflow purposes
Identifying trends in spending to support more effective ways of working (internally and externally)Ensuring legal matters are being inputted and tracked in the legal matter management system (Xakia) and supporting with internal workflow management
Support preparing monthly, quarterly and annual reports on the use of legal services by line of business to demonstrate the productivity and value delivered by the legal department
Identifying process improvements based on trends identified through legal department reporting
Support with litigation management, working closely with legal counsel
Support with contract lifecycle management and the management of the legal department drive
Support with onboarding and department management activities
Create and maintain a Privacy Impact Assessment (PIA) shared folder and log
Maintain Privacy Incident and Breach logs
Support the transition from Ethidex to Resolver and ongoing operation of Resolver (managing regulatory calendar of filings)Update and maintain regulatory policy tracker ensuring the policies are updated in a timely manner by policy owners.Gather information and develop Regulatory Compliance Management Self-Assessment reports annually
Support the Security and Privacy committee, annual regulatory reporting, and the licensing program for insurance agents
Other duties as assignedWHO They Are LOOKING FORThey are not looking for just anyone.
They are looking for a unique individual with a big brain and a big heart who wants to help create better health for all Canadians. Qualifications for this role include:A diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario or equivalent.
Minimum five years' experience, preferably in a legal setting. Excellent organizational and time management skills with the ability to meet deadlines and manage a variety of requirements and priorities concurrently. Excellent communication skills (verbal and written); knowledge of legal terminology, processes, and procedures is a plus.
Proficient in using office productivity software (e.g., Microsoft Office suite) and legal document management systems. Proactive, diplomatic, and confident with the ability to develop, foster and maintain relationships with a wide variety of stakeholders, including members of the senior leadership team and the executive committee. Analytical and critical thinking capabilities.
Ability to work independently and a strong team player. Ability to be discrete and maintain confidentiality and privacy requirements. Sound judgment and problem-solving skills.
A high level of initiative, attention to detail and accuracy. THE NICE TO HAVESBilingual (English and French)For more information or to submit your CV to reference
