Date Posted: 04/29/2025
Req ID: 42708
Faculty/Division: Temerty Faculty of Medicine
Department: Continuing Professional Development
Campus: St. George (Downtown Toronto)
Position Number: 00055724
Description:
About us:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The Continuing Professional Development (CPD) unit in the Temerty Faculty of Medicine (TFOM) is one of the world’s largest providers of continuing education and professional development programming for physicians and other health professionals. CPD facilitates and supports the development of a full range of specialized medical education programs. Working with program directors and conference chairs from across the TFOM, CPD accredits close to 300 programs and conferences per year that attract over 45,000 learners from across Canada and internationally.
As Conference Planner, you will be responsible for supporting the planning and execution of a range of local, national and international conferences. Reporting to the Associate Director, CPD Conference Management, you will work directly with a portfolio of clients and be responsible for relationship management and client retention. You will also work collaboratively with our Lead Conference Planners to support assigned areas of responsibility for larger conferences.
Your responsibilities will include:
Developing conference schedules, agendas, and session arrangements
Assisting in communicating conference details to attendees, speakers, sponsors, and other stakeholders
Tracking conference expenses, reviewing speaker expense and help ensure that event costs are controlled within the established budget
Liaising with vendors, suppliers, and service providers to coordinate deliveries and services required for the conference
Providing on-site coordination during conferences, ensuring smooth event operations, assisting attendees, managing registration desks, and resolving or referring issues as per policy
Essential Qualifications:
Bachelor's Degree or acceptable combination of equivalent experience
Minimum three years' full-cycle conference planning experience, including developing conference schedules, coordinating conference registration and booking speakers
Experience tracking and conducting post-conference evaluations and analysis
Experience preparing conference communications and promotional materials
Experience preparing service contracts and effectively liaising with vendors and building and strengthening relationships with stakeholders and partners of strategic importance
Experience preparing detailed conference reports and accreditation letters, ensuring accurate documentation and timely delivery to stakeholders and accrediting bodies
Advanced proficiency in MS Office Suite, survey tools and video conferencing platforms
Strong communication skills, both verbal and written
Must also have a strong client and customer service orientation and demonstrate diplomacy and discretion
Strong organizational, analytical and relationship building skills
Strong ability to manage conflicting priorities and meet tight deadlines
Ability to quickly analyze situations and make sound decisions as needed
Ability to work in a fast paced and results oriented environment
To be successful in this role you will be:
Accountable
Diplomatic
Organized
Proactive
Problem solver
This position will be expected to support on-site conferences within the GTA, outside of standard office hours.
Closing Date: 06/04/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
