Executive Assistant
(Onsite Toronto)
About the Role
We are seeking a highly organized and proactive Executive Administrative Assistant to provide higher-level administrative and operational support to one or more managers and their teams. This role is critical in ensuring the smooth operation of business functions, supporting financial and HR administration, and contributing to process improvements across the organization.
Key Responsibilities
Lead the planning, coordination, and execution of department events and meetings.
Provide high-level administrative support to sr executives and their teams.
Manage calendars, schedule meetings, and coordinate travel arrangements.
Prepare and process invoices, expense reports, and budget tracking.
Develop and maintain filing systems and ensure documentation is up to date.
Draft, edit, and distribute internal and external communications.
Gather and format data into reports and dashboards for leadership.
Support onboarding/offboarding, office planning, and vendor coordination.
Maintain inventory and order office supplies as needed.
Track staff attendance, overtime, and vacation schedules.
Coordinate training logistics and maintain training records.
Mentor junior administrative staff and support their development.
Identify and implement process improvements to enhance efficiency.
Required Skills:
3–5 years of experience in an administrative or professional support role.
Post-secondary education in a related field.
Strong verbal and written communication skills.
Excellent organizational and time management abilities.
Proficient in Microsoft Office and administrative systems.
Strong analytical and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.
Work Environment:
Working hours: 8:30 am – 5:00 pm
Onsite
Join a team that values precision, professionalism, and proactive support. Apply today to make a meaningful impact!
Pay and Benefits
The pay range for this position is $20.00 - $30.00/hr.
Workplace Type
This is a fully onsite position in Toronto,ON.
À propos de TEKsystems et TEKsystems Global Services
Nous sommes un fournisseur de services aux entreprises et de technologies. Nous accélérons la transformation de nos clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de l’entreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui collaborent avec plus de 60 000 clients, notamment 80 % du Fortune 500 en Amérique du Nord, Europe et Asie, qui collaborent avec nous dans le cadre de nos capacités full-stack et notre rythme. Nous sommes des penseurs stratégiques, des collaborateurs pratiques qui aident les clients à exploiter le changement et maîtriser le dynamisme de la technologie. Nous bâtissons le futur en livrant les résultats et en créant un impact positif dans nos communautés mondiales. TEKsystems et TEKsystems Global Services sont des entreprises d’Allegis Group. Découvrez d’autres informations à TEKsystems.com.
About TEKsystems and TEKsystems Global Services
We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
