Description
Join our dynamic team as an Office Coordinator at Mercadien, a highly respected professional services firm. We are seeking a proactive individual with excellent organizational skills and the ability to manage multiple tasks effectively. The Office Coordinator plays a pivotal role in ensuring the smooth operation of office functions within our firm, and involves a blend of administrative duties, as well as coordination with various departments. Primary responsibilities will include, but are not limited to:
Mail & Correspondence Management
Posts certified mail and regular mail and places FedEx orders
Picks up the mail from the post office and distributes it to the firm
Receives, sorts and prepares tax authority correspondence – including finalizing certified cover letters, creation of certified receipts and remittance copies, scanning to the appropriate contact, and assembly for delivery
Inventory & Supply Management
Inventories and orders office and kitchen supplies on a weekly basis.
Picks up office supplies as needed
Reception & Front Desk Duties
Covers the receptionist at the front desk for lunch and one day a week all day (Fridays)
Event Planning & HR Coordination
Works closely with HR on event planning
Assists with onboarding and offboarding associates
Document Handling & Proofreading
Proofreads various reports and financial statements for the Compliance, Government and Non-Profit groups as needed
Binds documents as needed
Miscellaneous Support
Conducts bank runs
Orders food and sets up for meetings as needed
Miscellaneous support to all teams
Completes ad hoc projects as needed
Requirements
High School Diploma
Must possess proficient computer skills, knowledge of Microsoft Office programs (Word, Excel, Outlook, Teams)
Must have superior customer service and phone etiquette skills
Must be able to communicate clearly both verbally and in written format. A strong command of the English Language and grammar is necessary
Must be available to work between 8:00am and 5:00pm and additional hours as needed
This in an in-office position Monday – Friday during core business hours
May be required to work some Saturdays during busy season
Must be able to lift up to 25lbs comfortably
Benefits
Highly competitive salaries and bonus programs
Medical, dental, vision, life, and long-term disability insurance
Competitive 401K match
Paid holidays, vacation and sick time
Casual dress code: dress for your day
Mentorship and training opportunities
Internal committees and clubs
Various social gatherings & events
Strong focus on the Mercadien community
Cutting edge technology
Location
3625 Quakerbridge Road
Hamilton, NJ 08619
Mercadien is a leading and growing regional accounting and advisory firm with partners and staff that believe our best work starts with our people. When you come on board, you become a part of our community and extended family. We’re entrepreneurs at heart; passionate about creating opportunities, innovating inside and outside of our business, achieving work/life integration, helping our employees reach their potential, and having fun!
Our core values: Integrity, excellence, responsibility, creativity, and respect are the foundation of our firm. They inform and guide us in everything we do and fuel our client work and relationships. We are a teamwork-focused firm and support each other professionally and personally. We’re collaborative by nature and enjoy being actively involved in our communities. Driven by integrity and social responsibility, our associates serve more than 100 civic and charitable organizations, as individuals and through the Mercadien Foundation. At Mercadien, the opportunities are endless.
To all recruitment agencies: The Mercadien Group does not accept unsolicited agency resumes. Please do not forward resumes to our job alias, Mercadien associates or any other company location. The Mercadien Group is not responsible for any fees related to unsolicited resumes.
This employer participates in E-Verify. Mercadien will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. If the government cannot confirm that you are work authorized, Mercadien is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
