Coordinator – Internal Services and Facilities
Ensure the efficient management of a prestigious legal environment in Montréal! This is a full-time, in-person position at a major law firm. A key role in coordinating internal services and facilities, this opportunity combines operational supervision, project management, and administrative support. Full benefits offered.
What is in it for you:
• Annual salary: $50.000, based on experience.
• Full-time position: 35 hours per week.
• Permanent role, fully in-person.
• Work schedule: Monday to Friday, between 8 am and 5 pm.
• Group insurance: Comprehensive coverage including dental care, vision care, and mental health support up to $3,000, with full family coverage paid by the employer.
• Wellness program: Reimbursement of up to $750 for remote work equipment (headphones, Apple Watch, etc.).
• Training and development: $700 per year reimbursed for professional development, plus in-person training available 4 days a week.
• RRSP: 2% employer contribution after one year of service.
• Vacation: 4 weeks of paid vacation upon hiring, calculated on a prorated basis depending on months worked.
Responsibilities:
• Oversee the maintenance of facilities, furniture, and equipment, including coordination with suppliers and the building management.
• Supervise minor renovation projects and office layout activities.
• Manage internal facility-related requests (email, phone, in-person).
• Prepare for new team member arrivals (equipment, access cards, supplies, etc.).
• Coordinate emergency preparedness (recruitment, equipment, training).
• Manage security and access card systems, including monitoring and reporting.
• Participate in facility inspections and ensure follow-up on corrective actions.
• Manage supply orders and verify supplier invoices.
• Be available for urgent interventions outside regular hours.
• Perform other administrative or internal services tasks as needed.
What you will need to succeed:
• Diploma or relevant training in administration, facility management, or a related field. A combination of education, training, and experience will be considered.
• 2 to 5 years of experience in internal services, facilities management, or administration, ideally within a professional services organization.
• Excellent organizational skills, ability to prioritize, and attention to detail.
• Strong verbal and written communication skills, active listening, and report writing.
• Bilingual in English and French to communicate effectively with suppliers, firm members, and building management in both languages.
• Problem-solving abilities, initiative, and autonomy.
• Experience in project coordination and ability to manage multiple tasks simultaneously.
• Intermediate proficiency in Microsoft Office Suite. Knowledge of SharePoint is an asset.
• Good understanding of HVAC systems (heating, ventilation, air conditioning).
• Ability to occasionally lift loads up to 30 kg.
• Professional and friendly attitude, with a strong sense of customer service.
• Discretion and sound judgment required for handling confidential information.
• Availability to respond outside regular office hours in case of emergency.
Why Recruit Action?
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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