URGENT: Executive Assistant (recruitment experience is required)
Application Deadline: 31 May 2025
Department: Operations
Employment Type: Full Time
Location: Toronto
Compensation: $5.00 - $6.00 / hour
Description
Managing Client Projects – Making sure deliverables are completed on time, deadlines are met,and clients are happy.
Finding and recruiting the right UGC creators, podcast guests, and video editors. If a creator falls through, you quickly find a replacement instead of waiting days for a response.
Ensuring tasks are completed, following up with team members, and keeping everything organized.
Responding to clients professionally and in real-time (no delayed replies or robotic messages).
Sourcing, vetting, and onboarding A-players for roles like video editors, appointment setters, and lead gen specialists.
If something isn’t working, you fix it. You take ownership and figure out solutions without waiting for direction.
Managing invoices, tracking expenses, and making sure operations run smoothly.
Hard Requirements:
Extreme Proactiveness – You don’t wait for me to tell you what to do. You anticipate problems before they happen.
Speed & Urgency – I need someone who moves FAST. No waiting around for days to complete a task that should take a few hours.
US or Overlapping Time Zones Preferred – A lot of our work is time-sensitive, and I can’t afford to have key tasks waiting 12+ hours because of time differences.
Strong Communication Skills – You know how to write clear, professional, and engaging messages (not robotic AI-sounding ones).
Detail-Oriented & Organized – Nothing slips through the cracks. You keep everything in check and follow up without being reminded.
Resourceful & Independent – You figure things out and don’t rely on me for constant direction.
Schedule:
40 Hours/Week
Monday-Friday 9:00AM-6:00PM Eastern Standard Time
Offer and Benefits:
$5-$6USD/hour
HMO coverage after 1 year of employment.
