Come join one of Canada’s Top Small & Medium Employers in the Okanagan!
Mission Group provides team members with a competitive base salary, annual merit pay increases, paid vacation, a comprehensive benefits plan, a generous education and training program, and more. In addition, team members can enjoy paid time off each month to volunteer for causes they care about!
Reporting to the Project Manager, the Project Administrator is responsible for providing the highest level of care and attention by phone, in person, and by email to the construction site team. In this role, you will be instrumental in supporting project management efforts, helping ensure projects are executed smoothly and efficiently. The position encompasses a wide range of administrative responsibilities, so strong customer service abilities and proficiency with modern software tools are essential.
This is a temporary (~5 months) full-time opportunity with an ideal start date of June 2nd and an end date of late-October. The role is based on site in Penticton.
What you’ll do:
Provide administrative assistance to Project Managers and team members, facilitating
timely communication and the coordination of project tasks
Coordinate with subcontractors by obtaining schedules, and materials and equipment information
Attend project meetings and take meeting minutes to ensure the accurate tracking of responsibilities and tasks
Support the Project Manager with invoice processing and approvals, and quantity take-offs
Implement and maintain document controls such as RFIs and submittals/shop drawings
Support the
site team with daily administration duties such as performing accurate data entry, and maintaining organized records of all project-related documentation
Correspond with project consultants, relaying information and documents to the team
Other administrative duties as may be assigned
What you'll have:
Demonstrated experience in administrative or clerical roles, ideally in a project-focused environment
Strong interpersonal and customer service skills with the ability to communicate clearly with clients and internal teams
Proficiency with computer applications, especially MS Office Suite (Word, Excel, Share Drive)
Experience with ProCore software a definite asset
Excellent organizational skills with a keen eye for detail and the ability to manage multiple tasks effectively
Capable of working both independently and collaboratively within a team
CSA-approved steel-toed footwear required (other PPE will be provided)
What we offer:
Competitive base pay
Paid sick time
Company team-building events
About Mission Group:
At Mission Group we create places for people to flourish. We don’t just build homes – we also work hard at building communities, careers, and opportunities. Our team members are not just employees, they are also the current and future workers, experts, entrepreneurs, and leaders in our industry. Whatever path they’re
on, we take pride in helping them achieve their goals while they’re helping us achieve ours.
Try a new path. See where it can take you.
