We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com What you'll be doing The Executive Assistant for the Senior Vice-President, and two Vice-Presidents in Global Operational Risk Management (GORM) roles. Responsibilities include performing administrative activities such as calendar/meeting management, travel coordination, expense management, meeting agendas/minutes, preparing reports/presentations, coordinating team events, etc. At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 2-3 days per week on-site, while other days will be remote. How you’ll succeed Strategic calendar management - Anticipate the needs of each executive by organizing a seamless schedule with no conflicts, prioritize meetings with key stakeholders and identify delegates where required, and build in preparation time for critical discussions/deliverables. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments (where required) in support of a smooth and efficient meeting facilitation. Travel arrangement & expense reporting - Arrange travel and maintain travel expense account including expense submissions on behalf of the Executives. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required. Professional support – Act as the first point of contact, draft correspondence, manage emails/requests, and ensure urgent matters are flagged for attention. Prepare reports and/or presentations of a confidential nature ensuring timely deliver. Coordinate leadership/team meetings including preparing and sending out invites/agendas/materials, taking minutes and monitoring action items. Handle sensitive information with professionalism and ensure trust/security in every interaction. Administrative duties - Provide administrative support such as; (a) assist with on/off boarding for new and departing employees including processing requests for technology requirements, corporate cards and expense profiles, (b) managing team/departmental social events including coordinating vendors/caterers, and (c) Act as a Workday / Coupa / ServiceNow delegate to approve HR-related transactions (e.g. vacation requests) / Invoice/expense approval / technology requests Who you are You can demonstrate at least 3-5 years of experience as an Executive Assistant supporting senior leaders in a highly professional, confidential, and fast-paced environment. In addition, you’re a strong communicator with excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion. It's an asset if you are digitally proficient and have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook. You know that details matter. You notice things that others don't. Your critical thinking skills help to inform your decision making. You act like an owner. You thrive when you're empowered to take initiative, go above and beyond, and deliver results. You're passionate about people. You find meaning in relationships and surround yourself with a diverse network of partners. You connect with others through respect and authenticity. Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability. What CIBC Offers At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck. We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program, defined benefit pension plan, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program. Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients. We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development. *Subject to plan and program terms and conditions What you need to know CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit. We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us. Job Location Toronto-81 Bay, 31st Floor Employment Type Regular Weekly Hours 37.5 Skills Accountability, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative, Report Analysis, Travel Coordination At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability. Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel. Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.
