Job Description: Who We Are: At Arterra Wines Canada, we aim to inspire the simple joys of life, and we come to work every day with a shared passion to build wine brands people love. As a pioneer in the Canadian wine industry with 150 years of experience, our success is driven by our people. We work together with integrity and pride, striving to reach our fullest potential every day, and we’re looking for people who do the same. We are undergoing a pivotal transformation, actively in search of dynamic individuals poised to make a substantial impact within our ever-evolving organization. Are you someone who embraces change and excels in diverse roles that span across various functions? If so, we look forward to hearing from you! Job Summary: This role is responsible for providing administrative support to the Real Estate & Facilities Team ensuring timely and effective coordination and administration of Bronco, Real Estate, and Facilities workflows. Working directly with outside vendors, landlords, and internal stakeholders including Estates teams, Winemaking, Retail, Finance, Legal, and Operations to ensure work is completed on time and on budget. Key Responsibilities: Responsible for ensuring the administration of all departmental and facilities related workflows are completed in a timely manner. Coordinating work to be completed, tracking work progress, and processing all departmental invoices. Execute administrative tasks related to Project Bronco tasks – Retail Modernization Roll-out 60% Organization, completion, and upkeep of all documents including contracts, service agreements, departmental files, regulatory reporting i.e Grocer leases, AGCO/LCBO applications, GC contracts. 20% Liaising with, and monitoring the performance of, external contractors and vendors by coordinating approved repairs and maintenance, tracking work performed, ensuring service agreements are met, and monitoring all agreements for expiry and renewal planning. 10% Works cross-functionally to help ensure all internal communication is clear and effective. 10% Qualifications: Education Minimum Required: Post-Secondary Preferred: Business Administration Degree Experience Minimum Required: 3-5 years’ office team environment experience Project management Preferred: Knowledge of facilities management Administrative experience Finance management skills Analytical skills Working Conditions: Office environment including extended hours of computer use Extended periods of sitting and standing Occasional lifting and carrying Occasional travel including overnights What We Offer: Hybrid work model, allowing employees to balance remote and in-office work. Competitive Salary and Bonus. Benefits and Pension Plan. Product Allowances. Training & Development Programs. Tuition Reimbursement. Commitment to Corporate Social Responsibility. A chance to explore and learn more about the Wine industry. COMPENSATION: Budgeted Range – $46,551.00 -$60,243.00 the budgeted range takes into account several factors and qualifications that are considered in making compensation decisions including experience, education, training, licenses, certifications, and other business and organizational requirements. Base pay is only one component of the total rewards offering at Arterra. We are committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We are also committed to preventing and removing barriers to employment for people with disabilities, and we invite you to inform us should you have any accessibility or accommodation needs. Our mission is simple – to build brands people love. In fact, seven of the top 20 brands in Canada are proudly part of the Arterra Wines Canada family: Jackson-Triggs, Inniskillin, Sawmill Creek, Wallaroo Trail, Woodbridge by Robert Mondavi, Ruffino and Kim Crawford. We have more than 140 years of experience in the Canadian wine industry, with five estate wineries across the country and over 1,700 acres of premium vineyards. We have our pulse on viticulture and its latest innovations and most importantly, an understanding of what Canadian consumers are looking for in a bottle of wine. We own and operate 164 Wine Rack retail stores in Ontario and sell wine kits and products for winemaking through our RJS Craft Winemaking business.
