Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best. We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do. Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work. Don’t just work anywhere — come build tomorrow together with us. Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply. OMERS Total Portfolio Management (“TPM”) is currently seeking an exceptional Executive Assistant to provide executive support to the Head of TPM, the TPM Leadership Team and the Toronto based TPM team. In this role, you will be responsible for providing efficient and high-quality support covering administration, co-ordination, prioritization and contributing to and leading initiatives. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role. You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate and valuing customers and colleagues as genuine partners. As a member of this team, you will be responsible for: Calendar management, expense and invoice management, travel arrangements across various time zones (London, Singapore, Toronto), booking meetings internationally and planning events Co-ordination of meetings and events including agenda development and distribution, reservation of meeting rooms, and preparation, compilation and distribution of supporting documents; taking minutes and following up on actions to ensure that they are completed. Assisting the Head of TPM manage across a diverse range of accountabilities through access to emails and the calendar so that key matters are prioritized, meetings prepared for, and by taking the initiative & ownership of certain matters on behalf of the Head of TPM. Executing and assisting with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required Building strong relationships across the organization partnering with internal and external stakeholders Prioritizing conflicting needs, handling matters expeditiously, proactively and follow-through on projects Administration of confidential files and presentations Document production including creation of presentations, proposals, minutes and other documents To succeed in this role, you have: 10+ years’ experience supporting a senior executive within a global and complex organization Previous experience in an investing environment would be considered an asset A post-secondary education (college or university) is preferred The flexibility to work outside of office hours and sometimes on short notice to support the global team A willingness to be in the office a minimum of 4 days a week Superior MS Office skills (PowerPoint, Outlook, Word, Excel) Experience navigating and collaborating through a broader suite of digital tools such as MS Teams, SharePoint, etc. A willingness and ability to contribute to, and lead, projects; to take initiative and be pro-active The ability to balance competing priorities Superior customer service skills and possess a relationship builder mentality Experience working in a fast-paced environment and acted as the liaison with internal departments i.e. IT, Accounting, Marketing, etc. An eye for detail when writing and editing business documents, communications and presentations The ability to possess a high level of confidentiality and deal with sensitive data with maturity and professionalism Exceptional verbal and written communication skills Drive to achieve results and continuously strive to deliver the highest performance through creative thinking As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve. From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs. We're committed to: We are passionate about inclusion and advocate for I&D across our network of employees, members and partners We are proud of our commitment to developing a best in class approach to complete wellness for our employees and members We invest in our people, providing them with opportunities so they can develop and grow
