We Are Canem Systems Canem Systems is a leading full-service electrical and mechanical contractor, offering comprehensive services across Canada. Our expertise spans design assistance, pre-construction, planning, installation, and maintenance. We excel in delivering sophisticated solutions for complex projects and provide a wide range of specialized trade services, including electrical, mechanical, data, and communications. With eight offices across Canada and a dedicated workforce of over 700 professionals, Canem Systems operates in diverse public and private market sectors. Our extensive knowledge, capabilities, and experience enable us to support projects in commercial, healthcare, transportation, light industrial, and data centre sectors. We are seeking a Project Coordinator to join our team. The Coordinator effectively coordinates and administers service requests, projects, and general office functions. This position will be based out of the Nanaimo office. The duration of this position will be 18 months with a possibility of extension. Responsibilities Customer Service and Project Coordination: Responding to customer service requests, triaging requests to be actioned in order of priority, and coordinating the execution of the requests Coordinating and supervising service and project aspects, including liaising with field staff ordering materials, tool and equipment Ensuring work meets industry and Canem standards and safety requirements Project Management Support: Assisting project managers with price, cost and budget estimates Tracking and administering change orders Supporting communication with customers, suppliers, and electrical engineering consultants Estimating and managing small jobs Billing and Reporting: Monitoring and reporting on job billing and report status monthly Preparing billings in accordance with company standards Assisting in closing projects and compiling electrical manuals Administrative Assistance: Providing administrative support to project managers, including contract documentation, permits, purchase orders, file maintenance, and updating customer portals Participating in pre-planning and project preparation General Office Administration: Handling payroll, office supply orders, shipping requests, insurance, and health and safety tasks Monitoring and maintaining insurance and bonding requests Obtaining and maintaining permits and inspection requirements Completing regular reports to head office Financial and Accounting duties: Entering and processing invoicing, accounts receivable information, collections, and deposits Customer Expectations and Professionalism: Meeting and exceeding customer expectations Leading by example in professionalism, goal orientation, and accountability On Call Rotation: Participating in the On Call rotation and coordinating after-hours urgent service requests What We Are Looking For Prioritize safety first Organized and motivated individual Excellent attention to detail and ability to prioritize tasks efficiently Strong performance under reactive conditions Preferred Requirements Familiarity around construction safety 1-3 years of experience in service dispatch or technical support for electrical/communication projects 1-3 years of experience as an administrative assistant Proficiency in electrical construction safety, codes, and regulations Strong knowledge in Microsoft Office (Word, Excel, PowerPoint, Outlook) applications Excellent critical thinking and problem-solving skills Quick learner, flexible, and adaptable Strong organizational and attention to detail skills Effective time management, multi-tasking and prioritization skills Strong verbal and written communication skills Ability to work independently and as part of a team Strong work ethic and desire for professional development Solutions oriented Effective diplomacy skills Ability to initiate new methods and procedures to improve results Exposure to construction, engineering or technical environment is an asset The People Behind our Work At Canem, we prioritize a high commitment to the employee experience, fostering a professional and engaged workforce. We are dedicated to building an inclusive and collaborative community, driven by a strong sense of belonging, well-being, and social responsibility. Our people are what matter most; without them, our business would not exist. Our teams are comprised of construction professionals who deliver on our commitments with integrity and professionalism for all clients across diverse market sectors throughout Canada. Safety, To Us It’s Personal We put safety first. Our holistic health and safety culture is rooted in our commitment to work in a spirit of collaboration with all employees, trade partners, clients, and suppliers to foster the healthy and safe work environment that every worker deserves. Our goal is to ensure that everyone goes home safe every day. Canem has been energizing Canada for over 60 years’ with cutting edge systems, practices and collaborative project management. With locations in Victoria, Nanaimo, Vancouver, Calgary, Edmonton, Red Deer, Winnipeg and Mississauga, we are looking to continue to grow our team. See how you can begin your career with us!
