Are you an organized, detail-oriented professional with a passion for accuracy and collaboration? We’re looking for a Payroll & Benefits Administrator to join our dynamic team and play a key role in ensuring the smooth and timely delivery of payroll and benefits across multiple care sites.
This is a high-impact role ideal for someone who thrives in a fast-paced, service-focused environment and is motivated by meaningful work that supports front-line care teams.
Schedule: Monday to Friday 8:30am - 4:30pm
Location: Coquitlam, B.C. (Onsite)
Key Responsibilities
Process hourly and salaried payroll across multiple union and non-union sites using ComVida and Inclusion systems.
Prepare and remit payroll-related reports to vendors, government agencies, and Health Authorities (CRA, WCB, HSCIS, EHT).
Administer and reconcile pension, insurance, and savings plans (MPP, Group RRSPs – Sunlife/Manulife, Extended Health, etc.).
Maintain payroll and benefits modules in line with current collective agreements (HEU & BCNU).
Provide payroll costings during union negotiations and make updates to monetary items as needed.
Perform regular reconciliations of payroll-related general ledger accounts.
Organize and maintain employee payroll and benefits files with up-to-date information.
Ensure accurate year-end processing including T4s, T4As, and MPP.
Participate in special projects such as system upgrades and organizational acquisitions.
Collaborate with Office Managers to ensure hours balancing, payroll submission, and reporting accuracy.
Manage union leave invoicing and remittances.
Track employee time, attendance, leave, and other status changes; generate ROEs and final payouts.
Enroll/terminate employees in benefits and group RRSP plans; update benefit changes in payroll systems.
Prepare benefit cost-sharing setups, reconciliation, and collection letters for employees on leave.
Provide accurate seniority lists and ensure compliance with CRC and work permit renewals.
Support month-end, quarter-end, and year-end reconciliation tasks.
Continuously improve payroll process efficiency and accuracy.
Qualifications & Skills
Minimum 1+ years of full-cycle payroll experience
PCP designation is required
Proficient in Microsoft Office tools (Word, Excel, Outlook, Teams, OneDrive)
Strong understanding of payroll and benefits legislation
Excellent time management and multi-tasking skills in a high-volume environment
Commitment to confidentiality, accuracy, and discretion
Excellent interpersonal and communication skills
Flexible, adaptable, and comfortable with change
Positive, team-oriented attitude and a good sense of humor
Genuine compassion for and respect toward vulnerable populations
Background in long-term care or healthcare (preferred)
Why Join Us?
At The Care Group, we don’t just care for our residents—we care about our people. When you join our team, you’re part of a community rooted in integrity, collaboration, and compassion.
We offer:
A supportive and engaged team environment
Opportunities for growth and learning
Comprehensive benefits
Meaningful work that impacts lives every day
Apply today and bring your payroll expertise to a purpose-driven organization that values your contributions.
chsj
