Administrative Assistant (Internal)
Date Posted: June 3, 2025
Competition Number: 44-25/26
Location: Lake Country, BC
BGC Okanagan is hiring an Administrative Assistant for our Club in Lake Country. This is a temporary role starting August 15, 2025, until September 14th, 2026, covering maternity leave. Step into a world where every day is an opportunity to make a difference in the lives of children and their families!
At BGC Okanagan, we don't just offer jobs – we offer life-changing opportunities.
Imagine a journey where your professional development isn’t just encouraged – it’s sponsored!
With our cost-shared benefit plan, paid vacation, sick time, and childcare discounts, we've got your back every step of the way.
Feeling ambitious? Our leadership programs will catapult you to new heights, unleashing your full potential and empowering you to lead with confidence. And with our vibrant community of practice, you'll connect with like-minded individuals, share ideas, and inspire one another to reach for the stars.
So, what are you waiting for? Come join a team that trusts, values, and appreciates YOU. Your adventure begins here – because Opportunity Changes Everything!
Key Duties and Responsibilities:
Provide excellent customer support and service to parents, members and visitors of the facility.
Answer telephones, direct calls to the appropriate individual, taking messages, and answering basic inquiries about the Club. Directs internal communications amongst staff team.
Responsible for program registration and other member related reporting forms.
Ensures accurate program and membership records are maintained and that confidentiality is a priority. Ensure that all pertinent documentation is complete.
Performs general data entry functions, such as inputting member information into a database.
Maintain filing systems, including member files.
Completes agency statistical reports such as fact book and operating grants.
Handles cash transactions such as collecting payments, issuing receipts, completing bank deposits and maintaining petty cash in accordance with established guidelines.
Receives parent payments, assisting with sponsorship tracking and assisting parents with applying for subsidy.
Assists in facility, gymnasium, and/or boardroom bookings and ensures completion of contracts with renters.
Maintains inventory of office supplies and equipment.
Follows Agency Policies and Procedures, Program Operating Standards, WCB standards, Community Care Licensing Regulations, Risk Management requirements and general safety standards.
Maintain a safe and secure front desk and lobby area at all times.
Qualifications:
Grade 12, plus related post-secondary courses in office procedures.
One (1) year recent related experience or an equivalent combination of education, training, and experience.
Proficient with Microsoft Office Suite, including Excel, Word, Publisher, PowerPoint
Successful completion of Agency screening process including criminal record check
This position is open only to internal applicants.
This position requires union membership.
Hours: 35 hours per week, Monday to Friday 9:00am-5:00pm
Rate of Pay: $24.43 per hour
Closing Date: June 13, 2025
As an equal opportunity employer, BGC Okanagan is committed to the prioritization of equitable and inclusive employment practices. Our goal is to be representative of the communities we serve, and we encourage applications from communities which are structurally marginalized based on race, disability, age, sex, religion, sexual orientation, nationality, social or ethnic origin, gender identity and/or expression. If any candidate needs any accessibility support throughout the hiring process, we will accommodate such requests when made.
We appreciate and thank all applicants for their interest; however, only short-listed candidates will be contacted.
