Company DescriptionWelcome to a place where people are at the heart of everything we do.? Welcome?to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.? We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.? When you join CIMA+, we welcome you to a place that you can call home.Job DescriptionCIMA+’s Energy & Resources team is a key player in the energy transition. With more than 700 highly qualified professional in this business sector, we are one of the largest teams specializing in this discipline among consulting engineering firms in Canada. Guided by an entrepreneurial culture based on innovation, sustainability, multidisciplinary agility and collaboration, we support our clients at all stages of their projects, from feasibility studies to commissioning. From the production of electricity from renewable sources to resource transformation, our expertise markets are the driving force of a successful energy transition. Regardless of the delivery mode our clients choose, we have the skills and experience required to deliver innovative solutions adapted to their reality. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world!This role is ideal for a self-starting operations professional who thrives in a fast-paced environment and wants to make a real impact by supporting high-level leadership across a dynamic, multidisciplinary organization.This position will be based in our Mississauga office.Job Responsibilities:Assist and support management of the Energy & Resources team in business development, administrative correspondence, managing calendars, priorities, and follow-ups.Coordinate meetings of various committees, customer and partner follow-ups, by preparing schedules, ensuring logistics, and drafting minutes.Manage task tracking, meeting notes, and action item logs to ensure momentum on high-priority initiatives.Collaborate with other departments, stakeholders and resources. Filter and manage incoming and outgoing communications, respond to appropriate requests, redirect messages and follow up with appropriate members.Keep documentation organized and easily accessible, ensuring the accuracy meeting minutes and decisions taken.Write, revise and edit documents, reports, proposals, presentations, and other materials required by management. Organize and maintain files and correspondence, update databases and information management systems.Assist in the consolidation and reporting of monthly performance data (e.g., revenue, utilization, backlog) and develop dashboards and slide decks for internal and external reporting.Provide support with proposal preparation, ensuring proper formatting and content organization.Assist in the consolidation and reporting of monthly performance data (e.g., revenue, utilization, backlog).Support development of dashboards and slide decks for reporting to the C-suite and board-level stakeholders.Monitor key KPIs and flag variances requiring management review or intervention.Support the execution of national initiatives involving project delivery, strategic partnerships, and operational integration.People & Operations SupportCoordinate onboarding, training and other compliance and performance tasks for staff reporting into the VP.Liaise with HR, Finance, and other corporate functions to streamline processes as assigned by managementSupport travel planning, conference attendance logistics, and professional development activities for the managementQualificationsA diploma or degree in Business Administration, Project Management, or a related field is preferred.At least 5 years of experience in administrative support, project coordination, or a related role. Experience in the construction, engineering, or project management industry is an asset.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Familiarity with Microsoft Dynamic 365 ERP and CRM applications is a plus.Strong focus on accuracy and quality control in document preparation and formatting.Excellent written and verbal communication skills for interacting with clients, team members, and vendors.Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success. Why choose CIMA+? Because we offer you:Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per weekEmployee and Family Assistance ProgramRetirement Savings Plan (RRSP) with up to 4% employer contributionAs an employee-owned company, an annual opportunity to purchase shares for all employeesFlexible work schedule in a hybrid work modeWork/Life balance policy across Canada3-5 weeks of vacation, based on years of relevant experienceTailored training to improve your existing skillsAdditional InformationEthics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).?In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.?Accommodations are available on request. Your Business Partner will process your request.
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