About Us A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in. Toronto, Ontario, Canada (Hybrid) The Incumbent will need to provide fast and efficient document publication services to all departments, with the prime objective of converting draft text and graphics content into high quality customer deliverables as per the company standard. To act as Data Records Administrator, in support of technical document and drawing archival, as well as administration of technical document, drawing and SW archives: electronic, on-site and off-site. Key Accountabilities: Publications Specialist Formatting, editing and publishing technical documents as per company format standards, in support of project deadlines Ensuring proper document revision control following Engineering Change Control processes Providing assistance to staff as required on the following topics: Desktop publishing tools Document creation and update processes Company archive access Converting legacy document data in various formats (e.g. WordPerfect, DOORS,) into current company standard formats (e.g. Word, Visio, Adobe Acrobat) Data Records Administrator Verifying, validating and controlling all soft copies of current drawings. Working with IT for traceability of Library archives and Workflows. Controlling, updating and maintaining the Data Records databases for all released drawings, including the off-site Archives at Iron Mountain. Controlling released software when issued on physical media: magnetic media (e.g., diskettes, tape, hard drive, cd etc.) and programmable devices (e.g., EPROM, PAL, FPGA etc.). Logging and filing HW ECNs and verify attachments are present. Providing copies (hard or soft copy) of Data Record archived items as required. Providing weekly management reports and dashboards on Data Records metrics Key Requirements 2 years’ experience with documentation control in a project or department High school diploma or equivalent education. Advanced computer literacy – MS Office (Excel, Word, PowerPoint, Visio etc.), Nitro Ability to complete tasks given short deadlines Handle competing priorities from multiple projects Maintain quality of work under pressure Ability to work with minimal supervision and co-ordinate with all team members Accurate and efficient administration skills and attention to detail Excellent written and verbal skills in English Preferred Qualifications: Bachelor’s degree or Post-Secondary diploma Experience editing and formatting documents; technical documents preferred Familiarity with Hitachi/GTS Engineering tools, e.g. ClearQuest, Shared Palma, DOORS Advanced skills in document and file management/control tools, e.g. LiveLink, SharePoint, Artifactory Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers. At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer. We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail. #LI-DD1 Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons. E-mail us for data privacy inquiries or technical support.
