Date Posted: 06/05/2025
Req ID:43026
Faculty/Division: Temerty Faculty of Medicine
Department: Human Resources, Academic
Campus: St. George (Downtown Toronto)
Description:
Your OpportunityA major part of the mandate of the Temerty Faculty of Medicine is to provide professional support for the recruitment, appointment, promotion and retention of the Faculty’s over 9,000 faculty members.As Academic Human Resources Assistant, you will work as part of an academic HR team dedicated to providing the highest quality of service to academic units across the Temerty Faculty of Medicine. Drawing upon your exceptional customer service and communication skills, you will serve as the first point of contact for our Academic HR office. You will be responsible for providing a broad range of project, and administrative support to the Academic HR Office as they relate to academic searches, salaries, appointments, promotion, tenure and sabbatical leaves. Additionally, you will accurately enter, update, and verify confidential employee data in Human Resources Information Systems (HRIS), ensuring data integrity and compliance with processes and policies. Utilizing your analytical skills, you will assist with the preparation of reports/analysis relating to academic salaries and other statistics as they relate to the Temerty Faculty of Medicine academic staff complement. Your demonstrated ability to anticipate stakeholder needs and to adapt to changing circumstances will make you an indispensable member of our team.
Essential Qualifications
University degree in a relevant field of study or an equivalent acceptable combination of education and experience
A minimum of two years' related experience, preferably in a University or hospital setting
Experience serving as a first point of contact, screening in-person and online inquiries managing calendars and coordinating meetings
Experience with accurately entering, updating, and verifying confidential employee data in Human Resource Information Systems (HRIS)
Experience developing and maintaining website content
Experience analyzing and preparing reports
Advanced proficiency in MS Office (particularly Word, Excel, Access, and Visio), Adobe Acrobat, MS Teams, Zoom, HRIS, and content management systems
Professional demeanor with a strong customer service orientation and communication and interpersonal skills
Meticulous attention to detail
Excellent organizational and project management skills
Effective analytical and problem-solving skills
Proven ability to keep sensitive information confidential; and the ability to exercise patience, tact, diplomacy and discretion
Proven ability to respond to frequently changing priorities, work under pressure and meet tight deadlines
Demonstrated ability to work effectively both in a consultative team environment and independently
Highly developed creativity and initiative
Assets
Knowledge of the University’s policies and procedures
Knowledge of employment legislation and collective agreements
CHRP designation
Closing Date: 06/19/2025,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: C2 -- Hiring Zone: $66,100 - $84,608 -- Broadband Salary Range: $66,100 - $103,115
Job Category: Administrative / Managerial
