Executive Assistant to the CEO – Hyperlume
Location: Ottawa, Canada
Type: Full-Time | Executive Operations
About Hyperlume
Hyperlume is a deep-tech company revolutionizing optical interconnects for AI and high-performance computing. We’re building ultra-low-power, microLED-based connectivity solutions for the next generation of data infrastructure. Backed by top-tier investors and strategic partners, we're scaling fast and solving critical hardware challenges at the intersection of photonics and systems design.
We’re looking for an exceptional Executive Assistant to work directly with our CEO—someone who doesn't just manage calendars and logistics, but acts as a strategic force multiplier. Inspired by the Executive Assistant 2.0 model (as described by Beau Gordon), this role is ideal for someone who thrives at the center of high-stakes execution, communication, and coordination.
What You’ll Do
As a high-performing Executive Assistant you will serve as a strategic and operational partner to the CEO. You help organizing the fast-moving operations, coordinating across leadership and external stakeholders, and ensuring execution on the most important priorities.
Your core responsibilities include:
Time & Task Management
Manage the CEO’s calendar, inbox, and task queue—prioritizing what matters most
Track internal and external commitments, and ensure timely follow-through
Create time for strategic work by handling the staff requirements
Team & Communication Enablement
Interface across engineering, ops, and external partners to drive clarity
Help draft communications, follow-ups, and briefing notes for high-level meetings
Support internal alignment across OKRs, project milestones, and executive decisions
Project & Operational Execution
Coordinate investor meetings, travel, government grant timelines, and onboarding processes
Maintain visibility over critical initiatives (e.g., funding, hiring, product launches
Travel & Logistics Planning
Coordinate domestic and international travel, adjusting itineraries in real time as needed
Process expense reports, manage vendor invoices, and assist with purchase orders
What We’re Looking For
3+ years of experience as an executive assistant to a founder, CEO, or senior executive (startup or high-growth environment preferred)
Exceptional organizational, communication, and writing skills
Highly proactive, solutions-oriented, and comfortable navigating ambiguity
Demonstrated ability to manage sensitive relationships with professionalism
Tech-savvy, detail-oriented, and thrives in a fast-paced, dynamic environment
(Bonus) Background in deep tech, VC, or supporting technical leadership
At Hyperlume, we are committed to building a diverse, inclusive, and equitable workplace where everyone is respected, valued, and empowered to thrive. We welcome applications from people of all backgrounds and identities.
