Payroll and Accounting Administrator

Steelway Building Systems • Aylmer, Canada • 1d ago

OUR PURPOSE IS SIMPLE

To enrich the lives of our partners.

Steelway Building Systems is committed to providing our customers with the highest quality products and services available today, and we believe that commitment begins with hiring the best people.

Founded in 1976, Steelway is one of Canada’s largest manufacturers of steel building systems. We remain a family-owned and operated business dedicated to customized steel building solutions and employee-driven excellence.

As a valued member of the Finance Team and the Steelway family, you’ll join a diverse, high-performing group of individuals who bring a wide range of talents, experiences, and backgrounds to the table.

ABOUT THE ROLE

The Payroll and Accounting Administrator is responsible for full-cycle Canadian payroll processing for over 225 employees, ensuring accuracy, statutory compliance, and timely remittances across multiple provinces. This role plays a key part in payroll-related financial support and collaborates closely with HR to coordinate payroll and benefit processes. This role works closely with Finance, HR, and Operations teams to ensure seamless payroll and accounting processes. You will also support payroll-related projects, system upgrades, and continuous improvement initiatives.

WHAT YOU WILL DO Payroll Administration Manage full-cycle payroll processing for 225+ hourly, salaried, and contract employees across multiple provinces, ensuring accuracy, timeliness, and compliance Verify and reconcile time and attendance data, vacation, overtime, leaves, and ensure employee departmental allocations are aligned across accounting and HR systems using UKG Kronos Process payroll changes including new hires, terminations, promotions, and wage adjustments Prepare and issue paystubs; promptly address employee payroll inquiries and resolve concerns Generate and file Records of Employment (ROEs), T4s/T4As, and complete year-end reconciliations including Employer Health Tax (EHT) and WSIB Administer profit-sharing payments and communicate relevant information to employees Manage employee deductions related to company-sponsored initiatives and events (e.g., Ardent Eats) Process employee expense reimbursements and manage allowances such as boot and wellness programs Interpret and apply employment terms, including SEA language, to ensure accurate payroll processing Partner with HR to facilitate smooth payroll and benefits coordination Support payroll system upgrades, new software implementations, and continuous improvement projects Maintain accurate, audit-ready payroll records and documentation

Accounting Support

Assist with preparation of payroll-related journal entries and accruals Support reconciliation of payroll-related general ledger accounts (e.g., deductions, vacation, remittances) Support month-end and year-end close activities related to payroll and compensation Collaborate with Finance Team members to ensure smooth month-end and year-end payroll close processes Maintain accurate documentation to support internal and external audits related to payroll Assist with ad hoc payroll-related financial reporting and analysis as requested

Compliance & Reporting

Ensure accurate remittance of statutory deductions (CRA, WSIB, EHT, CPP, EI, etc.) Maintain and enhance internal payroll procedures Support continuous improvement initiatives Deliver timely and reliable payroll reports that support leadership’s staffing and budgeting decisions Stay up-to-date with changes in payroll legislation, tax regulations, and best practices to ensure ongoing compliance Identify potential compliance risks and support process improvements to mitigate those risks Assist with internal and external audits related to payroll compliance and reporting

QUALIFICATIONS & EXPERIENCE

Diploma or post-secondary education in Accounting, Payroll, or Business Administration 2+ years of Canadian payroll experience, preferably in a multi-provincial setting Experience with UKG Kronos or other payroll/timekeeping systems Strong knowledge of CRA remittance requirements and payroll best practices Proficient in Excel and accounting systems; ability to create accurate reconciliations and reports Proven ability to manage high volumes of data with accuracy and consistency under time-sensitive conditions Delivers precise, audit-ready financial documentation and payroll outputs with minimal oversight Exercises sound judgment and confidentiality when working with payroll, financial records, and employee information PCP designation or in progress is an asset Experience in a manufacturing or unionized environment is an asset

SUCCESS FACTORS

You take pride in “getting it right the first time” and double-check your work without being asked You enjoy uncovering small discrepancies others might miss — and solving them You like having clear processes, but also spotting ways to make them better Bring focus and care to every detail — because our wake matters Driven by craftsmanship and learning — you’re proud of your work, and always looking to improve it

WHAT WE OFFER

Competitive wages Comprehensive benefits package, including Health Spending Account RRSP and Profit Sharing Programs Employee Assistance Program (EAP) Boot & Wellness Allowances Employee Referral Program Computer / Adflo Purchase Program Corporate Discounts Years of Service Rewards Educational Reimbursement Company Events and Celebrations Monthly Employee Appreciation Lunch & Weekly Subsidized Lunch (Steelgrill) Fundraising Initiatives for Local Charities Friendly, family-oriented environment

INCLUSION & ACCESSIBILITY

Steelway Building Systems is proud to be an equal opportunity employer, committed to fostering an inclusive, barrier-free recruitment and selection process. Accommodation is available upon request for candidates taking part in any stage of the hiring process. Please contact the hiring manager or Human Resources to discuss your individual needs.