Req ID: 206195
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: RSH Cardiology 1026798-Failing 893877
Type of Employment: Casual Hourly FT long-assignment (100%) x 1
MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 22-Jul-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
Reporting to the Principal Investigator (PI) and under the direction of the Research Coordinator and Research Manager, the Administrative Assistant provides administrative support for the Maritime Heart Center (MHC) Research Group. The MHC Research Group consists of approximately 25 staff who support clinical trials and research projects for Cardiologists, Vascular Surgeons, and Cardiac Surgeons, as well as fellows, residents, students and Affiliate Scientists. The Administrative Assistant works within a collaborative Research Team environment with the Research Coordinators, Research Assistants and Project Management staff to support the coordination of research projects within the group. This includes routine correspondence with patients, clinical care teams and the Research Ethics Board (REB), and the tracking of study documents including contracts, finances and regulatory materials. The Administrative Assistant will schedule meetings and take minutes for distribution, order and monitor supplies, facilitate work orders and submit purchase orders for research staff.
We are currently seeking a Research Administrative Assistant to support our dynamic research team within a hospital environment. The ideal candidate will have prior experience working in a health care or academic research setting and will bring strong organizational skills, attention to detail, and the ability to adapt to shifting priorities in a fast-paced environment.
The successful candidate will demonstrate excellent interpersonal and communication skills, thrive in a collaborative, multidisciplinary team, and effectively manage multiple tasks and timelines. Experience in financial coordination or research-related financial management is considered an asset.
About You
We would love to hear from you if you have the following:
- Grade 12
- Completion of a recognized Secretarial/Business program
- Proficiency in MS Office (Word, Access, Excel, PowerPoint), internet and email
- Experience in a research or healthcare setting
- Familiarity with handling financial reporting and tracking
- Demonstrated knowledge of office practices and procedures
- Ability to draft, format and edit office correspondence
- Effective communication, customer service, problem solving and decision making skills
- Well developed organizational, time management and daily planning skills
- Ability to work well independently as well as within a multi-disciplinary team environment
- Competencies in other languages an asset, French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Long Assignment, Full-Time / 75 Hours Bi-weekly
- August 2025 to August 2026, approximately 12 months
Compensation and Benefits
$25.63 - $32.24 Hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
