Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
Job ID #31149: Procurement Analyst
Union: Non-Union
Job Description ID #: 2172
Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on June 18th 2025
Duration: 12 months
This vacancy is for a period of 12 months as a result of a secondment.
Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
SUMMARY OF DUTIES
Under the general direction of the Manager, Procurement Policy and Contracts, the Procurement Analyst is responsible for developing and monitoring the current procurement process including adherence to procurement policies and procedures. Investigates, develops, recommends and implements improvements to procurement software applications, including development of training resources and delivery of training to applicable staff. Performs data analysis and develops reports on procurement activity. Develops and maintains procurement policies and procedures.
GENERALDUTIES
Develops and monitors the current procurement process including adherence to procurement policies and procedures.
Analyzes services to user departments and recommends procedural changes to improve service and provides information to Procurement staff and departments on procurement objectives, policies and procedures.
Identifies opportunities for change to business processes to achieve efficiency in the procurement function and reduce costs in administrative function.
Provides assistance and consultation to user departments on procurement standards.
Authorizes level of security to be granted to users of the Procurement software applications ( procurement module of the ERP system and bids&tendersTM) on a corporate wide basis.
Reviews and approves requisitions greater than $250,000 through workflow in the ERP procurement module verifying that all requirements and approvals have been met as required.
Reviews, makes recommendations and implements approved recommended changes to current policies and procedures.
Maintains and develops management reports using current Procurement software applications in a format that is accessible by all users as required.
Creates and maintains procurement contract templates and tools for use by Procurement and City staff. Develops and maintains procurement forms for use by internal and external stakeholders.
Develops, implements, and updates procedures, user guides and manuals on how to use the current procurement systems efficiently and effectively to meet corporate needs.
Administers the Fair Wage complaint process in accordance with the Fair Wage Policy.
Receives and coordinates Freedom of Information requests related to Procurement.
Responsible for procurement systems utilized by Procurement staff. Ensuring systems are set up appropriately, data and information within systems are accurate and up to date. Assists staff in troubleshooting any issues that arise with procurement systems.
Creates and runs data reports that identify and summarize goods and services purchased through procurement cards, direct invoice or open purchase order.
Develops database queries and manipulates historical data to determine trends, spending practices and expenditures for analysis purposes.
Creates effective reports for Committee and Council on procurement activity such as awarding of Request for Tenders/Proposals and procurements that are an exception to the normal requirements of the policies.
Prepares memoranda, reports and management presentations for Committee and Council on policy changes.
Develops and maintains internal and external benchmarking measures, KPI’s and dashboards. Participates in and supports internal and external data/benchmarking programs.
Makes ongoing changes and improvements to reporting to reduce time in preparation and provides more comprehensive data.
Researches best practices from municipalities across Canada.
Acts as spokesperson for the Procurement Division for all levels of City staff, as well as external agencies such as the Ontario Public Buyers' Association, and Municipal Benchmarking Network Canada.
Develops and maintains training programs and support service function in order to effectively transfer knowledge to all levels of users. This includes development and maintenance of online training platforms, user guides, manuals, etc.
Trains Procurement staff in day-to-day procurement functionality including use of procurement software and policies and procedures to continually develop procurement staff skills to meet a changing environment.
Acts as a key user to identify user needs and implements software application upgrades.
Develops, maintains an ongoing advancement of a procurement websites (both internal and external sites) to provide internal staff with relevant procurement information and to attract vendors who wish to do business with the City.
Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Performs other duties as assigned which are directly related to the responsibilities of the position.
QUALIFICATIONS
Demonstrated experience in business consulting and change management in a procurement environment normally acquired through a Degree in Economics, Business or Computer Science and/or Community College Diploma in Business.
Purchasing Certification in Public Purchasing as a CPPB (Certified Professional Public Buyer) preferred.
Previous experience in a procurement environment with a proven record of analytical/ data analysis skills and proficiency in the use of computerized procurement programs and advanced spreadsheets.
Proficiency and working knowledge in Word, Excel, Microsoft Outlook and database software programs. Experience in ERP procurement modules and procurement systems such as bids&tendersTM considered an asset.
Previous experience in implementing a large software application, developing resources and providing training to end-
Must be able to communicate effectively both orally and in written form.
Ability to interpret by-laws, policies and trade agreements relevant to procurement.
Must keep up-to-date with current industry standards and practices.
NOTE:
The primary focus of this temporary position will be to assist in the development and implementation of the City’s current and future Enterprise Resource Planning and Enterprise Asset Management systems specific to the procurement modules.
Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
