Administrative Assistant – Legal
A leader in business law in Canada, our client is a top-tier firm advising Canadian business leaders as well as U.S. and international clients with interests in Canada. As part of its operations, the firm is seeking a meticulous and organized individual to provide essential support in the production and management of legal and administrative documents.
What is in it for you:
• Competitive salary: Between $60.000 and $70.000 per year.
• Permanent, full-time position: 35 hours per week.
• Flexible schedule: Monday to Friday, with possible work hours from 8:30 am to 4:30 pm or 9:00 am to 5:00 pm.
• Hybrid work model: 3 days in the office and 2 days remote. Wednesdays are mandatory in the office, with the flexibility to choose the other two in-office days.
• Comprehensive benefits plan: Coverage includes dental care, vision care, and mental health support up to $3,000, with full family coverage paid by the employer.
• Wellness program: Reimbursement of up to $750 for home office equipment (headphones, Apple Watch, etc.).
• Training & development: Annual reimbursement of $700 for professional development, plus in-person training four days per week.
• Retirement savings plan (RRSP): 2% employer contribution after one year of service.
• Vacation: 4 weeks of paid leave from the start, prorated based on the months worked.
Responsibilities:
• Proofread and verify documents for formatting, spelling, and grammar in both official languages.
• Produce, format, edit, redact, convert, compile, and print various documents (procedures, reports, PowerPoint presentations, organizational charts, Excel spreadsheets, graphs, PDFs, etc.).
• Create complex and high-volume legal or other documents via transcription or scanning.
• Print and compile various documents for court submissions.
• Conduct information searches (Plumitif, SEDAR, CANLII, Business Registries).
• Provide reformatting solutions and advice on document presentation following the firm's high standards.
• Maintain communication with various stakeholders regarding document production and requirements.
• Ensure high-quality and timely work, including any other related tasks.
What you will need to succeed:
• Bilingual in French and English, both spoken and written, to support a national and international clientele.
• 3+ years of experience in a similar position.
• Excellent written and verbal communication skills.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Adobe Acrobat, PowerPoint).
• Strong organizational skills, attention to detail, and solid proofreading abilities.
• Quick learner with a desire to keep skills and knowledge up to date.
• Highly autonomous, flexible, versatile, and able to work under pressure.
• Outstanding customer service skills.
• Team spirit and excellent interpersonal skills.
Why Recruit Action?
Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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