Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: Reporting to the Clinic Manager of the Faculty of Dental Medicine and Oral Health Sciences, Office Assistant C provides administrative, logistical, and organizational support to the Student and Staff Dental Clinic and contributes to the efficient and effective running of the clinic. The incumbent also handles duties of a highly confidential nature and critical to the operations of the clinic. Primary Responsibilities: 1. Participates in ensuring the smooth functioning of the Student and Staff Dental Clinic. Collaborates with supervisor and others in establishing work priorities. Follows up on and ensures appropriate implementation of decisions made by supervisor. 2. Supports the Faculty of Dental Medicine and Oral Health Sciences as part of its clinic administrative back-up pool. 3. Responsible for administration related to the dental clinic patients including replying to emails, web enquiries, answering phone calls, checking voicemails, and scheduling appointments. Preparation of related documentation including insurance paperwork and consent forms. 4. Handles financial and medical data for the clinic, processing payments. 5. Ensures meticulous document retention, maintaining organized and accessible files. Handle tasks with attention to detail, accuracy, and care. 6. Performs other related duties and participates in projects as required. Other Qualifying Skills And/Or Abilities: Strong written and speaking skills in French and English. Demonstrated organizational skills, accuracy and attention to detail. Strong interpersonal skills. Organizational skills and ability to manage stress. Resourceful and able to organize work, multi-task, meet deadlines, take initiative, and problem-solve. Proven ability to work in a PC environment using MS Office (Word, Excel, Power Point & Outlook). Responsible and dependable when handling confidential information and documents. Knowledge of dental software and dentistry terminology desirable Minimum Education and Experience: High School Diploma 2 Years Related Experience Hourly Salary: (AMUSE C) $26.00 Estimated Number of Work Hours per Week: 33.75 (Part time) Position Start Date: 2025-07-15 Position End Date: 2025-09-30 Deadline to Apply: This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca. Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.
