Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application. Land acknowledgement: Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty. Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations. Who you are: You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage You are a patient and/or client centered individual who performs at an exemplary standard You are a team player with excellent communication, critical thinking and prioritization skills What we are looking for: The payroll manager leads payroll administration activities for Oak Valley Health to ensure accurate and timely payments to employees. This will be achieved by establishing and maintaining an effective schedule of payroll runs and payroll processes that meets legal, contractual and administrative guidelines. The Payroll department resides in Finance (this role reports to the Director of Financial Services) and requires an individual that can forge relationships and open communication with departments such as Human Resources that are closely tied to the Payroll Function. Responsibilities include: Provide leadership, coaching, technical guidance and direct management of the payroll team of 3 team members Review payroll reports to support the accuracy of payroll Perform year-end reconciliations: lead the processing of T4, HOOPP reporting and public sector salary disclosure (PSSD) Undertake activities related to problem statement development with to identify opportunities improvements Develop payroll process improvements and update processing requirements arising from hospital, legislative, and regulatory changes; analyze impact of process changes for risks Communicate payroll and process changes to all relevant staff Provide recommendation on system update and changes to enhance and improve payroll processes Review frequent payroll, benefits and source deductions audits in order to maintain and implement changes, best-practice and quality control measures Establish appropriate procedures regarding the request for information from employees, managers and external areas Work with outside auditors and conduct analysis as requested Model and encourage a culture of continuous improvement and excellence in service delivery Acts as a liaison with all levels of Management regarding payroll issues. Manage payroll services and related functions to ensure the accurate and timely processing of bi-weekly payroll for all employees in compliance with provincial legislation(s) and policies, as well as collective agreements, where applicable Ensure that project outcomes align and move strategic goals and business goals towards targets Measure and report project progress Balance all payroll related balance sheet accounts by auditing information identifying and resolving discrepancies in collaboration with accounting team in Finance Design, test and implement new payroll system and related processes What you bring to the role: Post-Secondary education in related field required Minimum 10 years’ experience in a payroll leadership role Process improvement experience required Member of Canadian Payroll Association and Certified Payroll Manager (CPM) is preferred Experience with Meditech Payroll Processing, Workday Human Resources Information System and UKG Pro (Time and Attendance), an asset Experience working in a health care environment an asset Payroll systems management experience preferred Experience with year-end processes and T4 creation, is required Direct experience with federal and provincial compliance, required Demonstrated ability to think strategically with a proven effective customer focus Excellent verbal and written communication skills Ability to multi-task and manage time and workload, as well as client expectations Self-directed work habits coupled with positive collaborative abilities Excellent consultative, critical thinking, problem solving and interpersonal skills Demonstrated good attendance and performance records with the ability to maintain these same standards Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required Work Schedule: Monday to Friday days. Please note schedules may change due to operational needs. Compensation: BAND E Range: $49.00 - $64.44 Who we are: Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT). Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Oak Valley Health Equity, Diversity, Inclusion and Belonging statement Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources. We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB. Oak Valley Health is one of Ontario?s leading community health care organizations. Across our two hospitals, Markham Stouffville Hospital and Uxbridge Hospital, as well as our Reactivation Care Centre, we deliver safe, high-quality care to more than 441,000 patients annually through diagnostic and emergency care services, clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children?s services. Oak Valley Health is proud to be part of the Eastern York Region North Durham Ontario Health Team. With over 600 professional staff, over 3,300 dedicated staff, and more than 900 active volunteers, we are committed to celebrating our people, fostering connections, and driving innovative growth. We provide integrated care for healthier communities and deliver an extraordinary patient experience through our honoured to care culture to residents of Markham, Whitchurch-Stouffville, Uxbridge, and beyond.
