Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Hiring Unit: Department of Pathology Position Summary: The Department of Pathology is seeking a highly organized and proactive Office Assistant to provide part-time administrative support (3 days per week) to the Department Chair and broader departmental initiatives. This role is essential in coordinating academic and departmental events, managing communications, and supporting various operational tasks. Duties and responsibilities include: Coordinate and schedule scientific lecture series and departmental events, including Research Day. Provide administrative support for departmental initiatives and committees, including scheduling meetings and taking minutes. Manage departmental purchasing and maintain records of transactions. Monitor and respond to inquiries via the department’s general communication email. Manage the Department Website Draft reports (annual reports etc.) Assist in the creation and distribution of the department newsletter. Support day-to-day operations and special projects as assigned by the Chair. Other Qualifying Skills and/or Abilities Proven administrative or office support experience, preferably in an academic or healthcare setting. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency with Microsoft Office Suite and email/calendar tools. Ability to work independently and handle multiple priorities. Knowledge of Faculty of Medicine and Health Sciences policies would be an asset. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: High School Diploma 1 Year Related Experience Hourly Salary: (AMUSE B) $16.35 Estimated Number of Work Hours per Week: 20.25 (Part time) Monday, Tuesday, Wednesday Position Start Date: 2025-07-28 Position End Date: 2026-01-27 Deadline to Apply: 2025-08-04 This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca. Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.
