Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). please note: this temporary position is for a leave replacement Position Summary: Provide efficient and effective administration to the Departments of Music Research and Performance in accordance with the unit's goals and objectives. Perform and organize activities to support administration of human resources, finance, student and academic affairs. Provide professional administrative support to Department Chairs and Supervisor. Primary Responsibilities: Supervise support staff (Student Affairs Coordinator for the Departments of Music Research and Performance). Plan and oversee the work of employees, including casuals. Assist employees in their training. Plan, organize, and implement activities for the support of HR administration of MCLIU, AGSEM, AMUSE and other sessional employee groups. Prepare job postings; design and implement online application forms; administer hiring process – contracts and onboarding of new and returning employees; administer payroll, and documentation related to leaves, benefits and employee status change; calculate vacation payouts, overtime, and other miscellaneous payments; submit requests to Human Resources. In close consultation with Supervisor and Department Chairs, monitor compliance with collective agreements. For example administer the implementation of article 15.03; support the establishment of relevant TQRs; and maintain priority points listings. Administer supplemental teaching payments for salaried academic staff. Verify fulfillment of assigned workloads (using Minerva Student Information System / HR platforms / Department databases), calculate additional hours as applicable, and present information to Finance. Supervise the administration of academic searches (Tenure-stream and ranked Contract Academic Staff). Implement new processes for academic activities; participate in the development of new online forms. For example, process for minor applications, new practical exam structure, teacher request form, etc. Oversee the administration of the Accompanist Funding Program; download and organize data; generate forms; monitor hiring/payroll documentation compliance. Oversee set up and administration of online course evaluations; download and organize data (for cross-listing of course sections). Provide back up support to Faculty committees, for example, Music Research Area Chairs (MRAC), Music Research Council, Performance Area Chairs (PAC), Performance Council, Academic Committee on Teaching and Programs (ACTP) as needed. Record and distribute minutes. Provide back up support for class scheduling process as needed. Compile statistics and data for inclusion in reports. Update documents and reports, either in print or web form. Oversee the planning of meetings, conferences, luncheons and special events Other Qualifying Skills and/or Abilities Demonstrated ability to manage and streamline administrative processes across HR, finance, and academic affairs. Familiarity with university administration and student information systems (e.g., Minerva, Banner) is an asset. Proven leadership and supervisory skills, including training and overseeing support staff and casual employees. Experience with hiring in unionized environments and strong knowledge of collective agreements (MCLIU, AGSEM, AMUSE), with a focus on compliance. Advanced computer proficiency, including word processing, spreadsheets, database management (Microsoft Access, Crystal Reports), and electronic communications. Comfortable with platforms such as Workday, Minerva, Banner, and Microsoft Office; experience with web and online communication tools. Excellent written and verbal communication skills, including professional correspondence and minute-taking. Exceptional organizational and interpersonal skills; highly detail-oriented with strong time management, critical thinking, and the ability to work independently. Bilingual in English and French. Bachelor’s degree preferred. Minimum Education and Experience: DEC III 3 Years Related Experience / Annual Salary: (MPEX Grade 03) $61,990.00 - $72,930.00 - $83,870.00 Job Profile: MPEX-ADM1A - General Administration - Professional 1 (Excluded) Hours per Week: 33.75 (Full time) Supervisor: Administrative Officer Position End Date (If applicable): 2025-12-19 Deadline to Apply: 2025-07-01 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca. Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer. Grandescunt Aucta Labore. By work, all things increase and grow. Find a sense of purpose. Develop your future. Join us today.
