URGENT: Scheduling Assistant (native English accent and scheduling/staffing experience is required)
Application Deadline: 28 June 2025
Department: Operations
Employment Type: Full Time
Location: Toronto
Compensation: $5.00 - $6.00 / hour
Description
Manage calendars for internal members and property managers
Schedule meetings, maintenance visits, and inspections
Coordinate changes and notify stakeholders of updates
Communicate with property managers to ensure smooth daily operations
Support with task tracking, follow-ups, and basic reporting
Address tenant concerns or questions when directed
Respond to emails and inquiries promptly and professionally
Provide updates and information to clients or tenants as needed
Handle conflict or escalations with calm, clear communication
Update records, maintain digital files, and assist with internal documentation
Perform light data entry and follow established procedures
Provide ad-hoc administrative assistance to support team operations
Hard Requirements:
Native English speaker is required
Confident, clear, and professional in verbal and written communication
2+ years in a virtual assistant, administrative, or scheduling role
Experience supporting property management teams is a plus
Background in customer service or client relations is highly valued
Willing to adjust schedule to cover for teammates (PTO, sick days, etc.)
Proactive, dependable, and committed to the role
Ability to work independently while staying aligned with team goals
Schedule:
Should be available to work on weekends
Should be open to work from 6AM to 9PM Eastern Standard Time
Offer and Benefits:
$5-$6USD/hour
HMO coverage after 1 year of employment.
